Police Clerk

Job Title

Current position is 2nd Shift (4:00 pm to Midnight) *shift differential paid at the rate of ($0.75) per hour

This is specialized clerical work in the maintenance of police records and files and includes significant computer data entry responsibilities. Work involves responsibility for the maintenance, distribution, and control of non-administrative law enforcement records and files. Work includes responsibility for the provision of general clerical support for division operations. Detailed instructions are received at the beginning of work and on subsequent new assignments; however, as experience is gained employees work with considerable independence within the framework of established policies and procedures. Work is performed under general supervision of a superior and is reviewed through conferences and reports for results obtained.

Examples Of Duties

Any one position may not include all of the specific duties listed, nor do the examples cover all the duties that may be performed.

• Sorts, assembles, files, and indexes arrest records and offense, investigation, and accident reports; controls and maintains records on the use and movement of file materials. Checks records for previous arrests; types lists for court use.
• Codes and enters charges into computer for arrests.
• Expunges hard copy and computer records based on court order.
• Takes fingerprints for citizens requiring such service.
• Waits on customers that are requesting copies of reports or calls for service; logs in tickets and arrests.
• Provides information and documentation to authorized persons and agencies related to background investigations and insurance claims.
• Receives, opens, sorts, and distributes mail; performs front counter duties; provides general information to the public.
• Performs related work as assigned.

Qualifications

• Graduation from high school and experience in general clerical work; or any equivalent combination of training and experience that provides the following knowledge, skills, and abilities listed.
• Must possess and maintain a valid Ohio driver's license and meet and maintain insurability under the City's insurance plan.
• Must possess LEADS/NCIC certification within 6 months of appointment (employer assisted).

Knowledge, Skills And Abilities

• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of business English, spelling, and arithmetic.
• Ability to understand and follow oral and written instructions.
• Ability to learn assigned clerical tasks and to adhere to prescribed departmental procedures.
• Ability to distinguish confidential material and apply division standards for security and privacy.
• Ability to make routine arithmetical computations and tabulations accurately and with reasonable speed.
• Ability to type 45 words per minute.
• Ability to establish and maintain effective working relationships with other employees and the general public.
• Skill in the operation of computerized data entry equipment and other standard office equipment.

Benefits

The City of Springfield is committed to a diverse workforce as it enriches and strengthens how we advance our mission. We are proud to be an equal opportunity employer, welcoming applications from all individuals, regardless of race, gender, sexual orientation, religion, ethnicity, national origin, disability, and all the other characteristics that make us unique. Our goal is to be the place where a diverse mix of talented people want to work.

HEALTH BENEFITS Employees pay 15% of the monthly medical insurance premium through Anthem Blue Cross Blue Shield, which includes prescription coverage. Single and family coverage is available. The City health care plan is a high deductible healthcare plan. You will become eligible for medical insurance on the first of the month following your start date, or on your start date if you start on the first of the month. HEALTH SAVINGS ACCOUNT Each year the City deposits 75% of your health insurance deductible amount into an HSA account in your name if you participate in the annual wellness screening. If you choose not to participate in the wellness screening, the City will deposit 50%. DENTAL The City pays half of the full premium up to a maximum of $30 per month for dental. LIFE INSURANCE The City pays 100% of the premium for term life insurance to all active permanent, full-time employees. Hourly employees receive $15,000 of coverage; salaried, professional, and management employees receive $50,000. RETIREMENT PENSION The City contributes 14% monthly toward retirement benefits offered through the Ohio Public Employee Retirement System (OPERS). The employee's share is 10% of their gross salary. RETIREMENT SAVINGS You have the option to enroll in a voluntary retirement savings plan, such as a 457(b) deferred compensation plan or Roth IRA. VACATION New full-time employees receive 80 hours of vacation upon hire. Following six months of service, you receive an additional 24 hours. At one year of service, you accumulate vacation at a rate of 0.0769 per hour, or 20 days per year. SICK LEAVE All employees accrue sick leave at the rate of 0.0575 hours per hour, or approximately 15 days per year. PERSONAL LEAVE After six months of service, you receive two personal days, or 16 hours, per year. HOLIDAYS The City observes 13 holidays per year. FITNESS CENTER You have 24/7 access to a fitness center located in City Hall. The center includes a variety of commercial equipment including cardio and resistance machines and free weights. EXPERIENCE PAY Experience Pay will start after 5 years of service, which grants additional compensation to employees who have completed five or more years of total service with the City. TUITION REIMBURSEMENT All permanent full-time employees are eligible to participate in the City's Tuition Reimbursement plan, provided they have at least one year of continuous service with the City and it is subject to policy terms and conditions.