Secretary - High School

Building Secretary

This position is for the current school year. Candidates interested in this position must complete pre-employment screening. Internal candidates interested in this position must notify the point of contact no later than the posting deadline listed below.

Point of Contact: Chrissy Elliott-ES Campus Principal Email Address: View email address on click.appcast.io Posting Date: October 8, 2026

Job Description

Title: Secretary

Reports To: Principal

Status: FLSA Classified General Complete a wide variety of secretarial/clerical work to provide organizational support for the efficient and effective operation of the District.

Description: High School diploma or equivalent; additional professional training preferred.

Qualifications

1. Successful experience in a business office and/or school office environment.
2. Able to create written communiqus and complete required reports.
3. Excellent keyboarding and general office skills.
4. Proficient in computer skills and knowledge of applications, including Microsoft Word and Excel, necessary to access and disseminate district email and other relevant information in a timely manner.
5. Excellent telecommunication and organizational skills.
6. Good health and good attendance record.
7. Additional qualifications as the Board of Education may require.

Physical/Other: Able to access office, meeting rooms, work room, and appropriate areas of school and District property and facilities. Strong communication and interpersonal skills. Able to lift and move large objects such as boxes of paper, books, and related materials. Able to work successfully with students, teachers, support staff, administrators, parents, and the community. Suited for situations that require the ability to plan ahead, yet remain flexible enough to adapt to new situations or react to emergencies. Suited for situations that require the ability to interact well with other people, but also the ability to work independently.

Performance Responsibilities (Essential Functions)

1. Provide organizational/secretarial/clerical support services in accordance with District policies and administrative guidelines, Operating Standards for Ohio Schools, and the provisions of State and Federal law.
2. Perform organizational/secretarial/clerical duties for the Principal and building staff as assigned.
3. Collect necessary data, maintain records, and prepare and submit reports for District services and programs as required by the Ohio Department of Education, the United States Department of Education, and the District as assigned.
4. Maintain confidential information, records, and files as required.
5. Prepare and process personnel records for employee payroll, attendance, and evaluations.
6. Process incoming and outgoing voice and data communications; handle routine correspondence independently.
7. Answer telephones, greet visitors, and expedite questions and requests in a courteous and diplomatic manner.
8. Check in/check out substitute teachers for daily assignments; arrange class coverage as needed.
9. Handle the issuance and collection of forms, supplies and materials, keys, passes, and other necessary items.
10. Maintain appointment/meeting calendar, building activity and events calendar, and schedule of District functions.
11. Organize, prepare, and disseminate meeting agendas, minutes, and related materials in a complete and timely manner as assigned.
12. Manage the overall office operation of the building.
13. Operate office equipment and technology effectively and arrange for the timely maintenance and repair as needed.
14. Establish and maintain positive relationships with students, parents, teachers, District staff, and community.
15. Communicate and collaborate effectively with teachers, administrators, and school/District staff.
16. Requisition and acquire material, supplies, and equipment as needed to carry out functions of the Building Office.
17. Take all necessary and reasonable precautions to protect students, staff, equipment, materials, and facilities.
18. Meet the professional expectations of attendance, suitable attire and decorum, participation in school and District meetings/functions, and support of District initiatives.
19. Respond to specific requests from the District Administrator(s) on matters affecting the program and operation of the District.

Other Professional Expectations

1. Serve as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings.
2. Demonstrate a belief in and practices ethical principles and democratic values.
3. Keep up-to-date and knowledgeable of emerging technologies and skills, educational issues and District-related matters.
4. Perform other job functions as assigned.

Additional Working Conditions

1. Occasional extra-hours/weekend work.
2. Occasional operation of a vehicle under inclement weather conditions.
3. Occasional exposure to blood, bodily fluids, and tissue.
4. Occasional interaction among unruly children.

The employee shall remain free of any alcohol or non-prescribed controlled substance in the workplace throughout his/her employment in the District. In addition, the employee shall be free of any substance, prescribed or otherwise, that impairs the employee's work performance or the safety of others while on duty.

Montgomery County Educational Service Center