Administrative Assistant

Administrative Assistant

The Department of Auxiliary Enterprises is seeking applications for its Administrative Assistant position.

Examples Of Duties

Applicant must provide extensive clerical support to the Director, Assistant Director, and Auxiliary Enterprises with the ability to proofread and edit documents with proficiency.

Must type and format proposals, letters, forms, reports, and other incoming and outgoing correspondences.

Applicant must serve as a recorder, schedule, and coordinate meetings, maintain the director's daily calendar, appointments, travel arrangements and agendas for meetings, etc.

Process requisitions, budget transfer forms, request Purchase Orders, etc.

Must compile, transcribe, and distribute meeting minutes; review and compile weekly/monthly reports, possess the ability to multi task with efficiency.

Manages documents including contracts, articles, and confidential materials.

Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Maintain, track, and update Auxiliary Enterprises inventory (i.e., departmental office equipment such as PCs, laptops, printers, etc.).

Typical Qualifications

Associate's degree, a Business-related field preferred.

With a minimum of three years of office environment work experience.

Applicant must have the ability to maintain a high level of professionalism in a fast-paced office and possess strong communication skills.

Must be proficient in Microsoft Office and know JSU PAWS and Banner systems.

Applicant must know basic accounting practices to assist with financial spreadsheets.

Benefits

We offer a complete benefits package to full-time employees, including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. Part-time employees who work 20 hours or more per week are eligible for the complete benefits package. To learn more details, visit our benefits page.