Executive Assistant

Executive Assistant

Schellman is a Top 50 CPA firm and a leading provider of attestation and compliance services. Our professional services focus on security and privacy audits, assessments, and certifications. Schellman has become one of the largest cybersecurity assessment firms in the United States without providing any traditional accounting services. We are an accredited multi-framework ISO Certification Body for security, privacy, business continuity, and quality; a globally licensed PCI Qualified Security Assessor and a top provider to clients serving the federal DoD space as a leading FedRAMP 3PAO and the first assessment firm authorized as a CMMC C3PAO. Our specialty and expertise remain in providing best in class Cybersecurity and IT Audits and Attestations. Our culture, approach with clients, and dedication to our values has led us to consistently be a Great Places to Work certified company and rated as a Best Firms to Work For by Accounting Today and a Glassdoor Best Places to Work. We deeply appreciate our employees, as shown by our first core value – People Come First. This is demonstrated in our culture, benefits, and how we handle business. Come see what makes Schellman special!

The Executive Assistant will support C-level executives in a fast-paced environment and assume office management responsibilities including the supervision of team members. You will serve as a partner to multiple executives and will be responsible for handling administrative tasks so that they can be focused on delivering exceptional results.

Essential Functions:

• Provide executive assistance to multiple C-level Executives
• Assist Executives in ensuring all deliverables are being coordinated internally and that deadlines are being met.
• Screen phone calls, email communications, and manages meetings and appointments in accordance with company's policies and procedures.
• Prepare correspondence on behalf of executive and at their discretion. Routes and resolves information requests.
• Plan, book, and confirm travel arrangements.
• Anticipate, prioritize and prepare executive team for travel, meetings and presentations.
• Organize and complete periodic reports and statistical reporting. Facilitate internal communications, coordinate special company functions, and staff meetings
• Make recommendations for improving operations or processes
• Act as back-up for the receptionist in administrative and office-based tasks like reception area coverage, organizing meetings, communicating facility-related changes, and updates with staff, suppliers or clients.

Knowledge, Skills, and Abilities:

• High level of agility in managing a large volume of tasks and competing priorities in an accurate and timely manner
• Possess a high degree of confidentiality and discretion with sensitive company information
• Manage, develop, train and mentor team members on projects and assess performance.
• Ability to establish collaborative relationships and maintain rapport with executive management as well as assist a wide range of team members in a variety of situations.
• Experience using Outlook, Word, and Excel

Education, Work Experience and Certifications:

• Associates or Bachelor's degree in business or other relevant subject area, or equivalent years of experience directly related to the duties and responsibilities specified
• 5 or more years of total experience, with 3 years working experience in a large, highly demanding service organization supporting C-Suite Executives.

The ideal candidate will reside in the Tampa, FL area, as on-site presence at our Tampa corporate offices may be required on an as-needed basis.

Schellman is an equal opportunity employer (EOE) and strongly supports diversity in the workplace; therefore, providing equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law. Schellman uses E-Verify in our hiring process.

At Schellman, we strive to provide a flexible and balanced environment and therefore offer the opportunity to work remotely, unless otherwise stated in the job requirements. Connecting, collaborating and continuous education are also highly valued and therefore we require some travel annually for our Internal Service Delivery roles, which can include in-person training, team meet-ups, and strategy meetings. Service Delivery team members will also be required to travel based on business and client needs.