Clerical Assistant

Clerical Assistant - Deputy Warden OfficeBegin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.Indiana State Prison is a level-four maximum-security facility located in Michigan City, Indiana, with a capacity of more than 2,400 incarcerated adult males. As the oldest correctional facility in the state, it has a long history and operates on a secured 24-acre campus with ten manned towers. The prison grounds also include a level-two facility with a capacity of 385 incarcerated adult males. Staff maintain a clean, orderly environment while prioritizing safety and security. Programs available to incarcerated individuals support personal development and re-entry preparation where applicable. The facility provides a structured setting for individuals with long sentences or those convicted of violent offenses.Role OverviewAs a Clerical Assistant, you will be responsible for all duties and responsibilities associated record keeping, electronic filing, document archiving, and classification notifications. Individuals with the ability to prioritize and manage multiple tasks are highly sought after and will be the most successful in this position. The position will work closely with other support staff in completing facility-required goals and tasks and will be an integral member of a successful and efficient team.SalaryThe salary for this position traditionally starts at $27,638.00 but may be commensurate with education and work experience.A Day in the LifeThe essential functions of this role are as follows:Supports the daily operations of an organization by performing general office tasksGreets visitors and directs them to the appropriate person according to their needsAnswers telephones and gives information to callers, take messages, or transfers calls to appropriate individualsOpens, sorts, and routes incoming mail and correspondence, and prepares outgoing mailOperates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computersAccurately maintains and organizes office filesDelivers messages and run errandsMaintains inventory, orders, and distributes suppliesCompletes tasks or projects assigned by supervisor in a timely mannerWhat You'll Need for SuccessIndividuals in this role should minimally be able to articulate or demonstrate the following:Working knowledge of general office functions and clerical proceduresBasic computer skillsActive listening skillsEffective written and verbal communication skillsOrganizational skills with the ability to prioritize tasks effectivelyAttention to detail and proofreading skillsAbility to use Microsoft Office Suite (Word, Excel, Outlook)Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external partiesAbility to work independentlyAbility to provide effective and professional customer service to internal and external partiesA High School Diploma or High School Equivalent (HSE) is requiredSupervisory Responsibilities/Direct ReportsThis role may provide direct supervision for one or more staff members.Benefits of Employment with the State of IndianaThe State of Indiana offers a comprehensive benefit package for full-time employees which includes:Three (3) medical plan options (including RX coverage) as well as vision and dental plansWellness Rewards Program: Complete wellness activities to earn gift card rewardsHealth savings account, which includes bi-weekly state contributionDeferred compensation 457(b) account (similar to 401(k) plan) with employer matchTwo (2) fully-funded pension plan optionsA robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers Up to 15 hours of paid community service leave Combined 180 hours of paid vacation, personal, and sick leave time off 12 paid holidays, 14 on election yearsEducation Reimbursement ProgramGroup life insuranceReferral Bonus programEmployee assistance program that allows for covered behavioral health visitsQualified employer for the Public Service Loan Forgiveness ProgramFree Parking for most positionsFree LinkedIn Learning accessThe State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.