School Secretary

Open And Promotional Recruitment

The Personnel Commission announces an open and promotional recruitment. This recruitment will result in the establishment of one integrated eligibility list. Promotional candidates will have seniority points added to final passing scores (.25 of a point for every year of classified service up to a maximum of 5 points). This list will be used to fill current and future vacancies and will be active for one year or until canceled. There are currently two positions open at Oceanside High School and El Camino High School. These are 8 hour/day, 12 month positions.

Under the supervision of an assigned administrator, perform and coordinate varied and responsible secretarial and clerical services in a school office; organize office activities and coordinate flow of communications and work; and assure smooth and efficient office operations.

Distinguishing characteristics positions in this class are assigned clerical and secretarial services which require a working knowledge of subject matter and the functions of the school office in which they work. Incumbents exercise initiative and independent judgment within a number of standardized procedures.

Any combination of education, training, and experience equivalent to the graduation from high school or equivalent supplemented coursework in business, office management or related field and two years of responsible clerical or secretarial work involving considerable contact with the public. Knowledge of correct English usage, spelling, grammar, punctuation, and composition. Modern office practices, procedures, and equipment. Terminology, processes, and operations of assigned office or program. Operation of a computer and assigned software. Financial and statistical record-keeping and reporting. Telephone techniques and etiquette. Research methods and report preparation techniques. Applicable laws, codes, rules, and regulations. Oral and written communication skills. Basic budgeting practices regarding monitoring and control. District organization, operations, policies, and objectives. Principles of training and providing work direction to others. Basic public relations techniques. Interpersonal skills using tact, patience, and courtesy.

Ability to perform a variety of clerical and secretarial work to relieve the administrator of administrative and clerical detail. Assure efficient and timely completion of office and program projects and activities. Operate a variety of office equipment including a computer and assigned software and applications. Make arithmetical calculations with accuracy and speed. Establish and maintain complex filing systems and financial and statistical records. Prepare complex and accurate reports. Compose correspondence and written materials independently or from oral instructions. Understand and resolve issues, complaints, or problems. Interpret, apply, read, understand, and explain laws, rules, regulations, policies, procedures, and material. Work independently with little direction. Prioritize and schedule work. Compose and verify data and prepare reports. May train and provide work direction to others. Establish and maintain cooperative and effective relationships with others. Meet the public in situations requiring tact, diplomacy, and discretion. Understand and carry out oral and written instructions. Communicate effectively both orally and in writing. Communicate with diverse groups and individuals.

Incomplete applications and faxed materials will not be considered; resumes will not be accepted in lieu of applications. An applicant's file will be considered complete and ready for screening after receipt of all of the following:

• Letter of Introduction
• Resume

Completing the Edjoin Application: When completing the online application, it is important to remember the following: 1. Use only the application obtainable on Edjoin.org. 2. See that your application is complete and correct (including any attachments such as cover letters, resume, certifications, or letters of recommendations, etc.). 3. Make sure email, phone numbers, addresses and any contact information provided are complete, including zip codes. 4. Submit on Edjoin.org 5. Applications must be submitted by 4:00 p.m. on the Filing Deadline Date.

Important: If you are a current or future employee, this application will be viewed as part of the interview and hiring process by supervisors and administrators who may not be familiar or understand your current/previous job skill(s). List all job duties performed that apply to the position. Include a cover letter or resume detailing job duties, volunteer experiences, and any additional information pertinent to obtaining this position. Minimum qualifications are noted on the job announcement. Your application will be screened in only if it clearly demonstrates that you meet the minimum requirements for the position. The information you provide will be subject to review and verification. You will be notified if your application is screened out. Remember, it is your responsibility to ensure that your application is in sufficient detail for us to determine your qualifications. Your completed application is part of the testing and selection process.

Listing of experience and education: Include all experience and education as required by the application. Specific coursework should be clearly indicated and copies of transcripts, certificates, and degrees provided for verification. Be sure to include with your application copies of all licenses, certificates, and other documents as required on the job announcement. Record of criminal convictions: When a position is offered to you, you will be required to complete a conviction form. Having a record of convictions will not necessarily disqualify you for a position with the Oceanside Unified School District. However, false or incomplete answers may result in withdrawal of offer of employment or dismissal from employment. Fingerprints will be taken prior to employment and will be checked through the Federal Bureau of Investigation and the California Department of Justice. Appeal of screenout: If your application is screened out and you feel it was misinterpreted, you may appeal to the Classified Human Resources Analyst for review. This must be done by submitting your appeal, via email to View email address on click.appcast.io, with your reasons within seven (7) calendar days of the date on the disqualification notice. Changes of name, email or address: Changes of name, email or address should be reported immediately. Notify Classified Human Resources by email, telephone or mail as soon as possible. For questions about your application: Please call View phone number on click.appcast.io or visit Classified Human Resources. Screening/exam notices will be sent via email. If you have not received an exam invite/screen out notice within 7-14 days of the recruitment close date, or test results within 7-14 days of an examination, please contact our office at View phone number on click.appcast.io.