Senior Executive Personal Assistant

Job Title: Senior Executive Personal Assistant

Location: San Anselmo, CA | 1 day onsite, 4 days remote

Salary Range: $175,000

Hours: Full-time

We are partnering with a private family office to identify a polished and highly adaptable Executive Assistant / Personal Assistant to support a UHNW principal and provide operational support across both personal and professional priorities. This is an exciting opportunity for someone who thrives in a fast-paced, ever-evolving environment and enjoys being a true right hand in both lifestyle and executive support capacities.

The ideal candidate is proactive, detail-oriented, emotionally intelligent, and comfortable managing shifting priorities with discretion and professionalism.

Key Responsibilities

Executive & Personal Support

• Manage complex calendars, scheduling, and strategic time management across multiple priorities and time zones.
• Coordinate personal and professional appointments, meetings, and commitments.
• Anticipate needs and proactively manage day-to-day logistics for the principal.
• Prepare meeting materials, itineraries, briefing documents, and follow-up communications.

Travel Coordination

• Handle end-to-end domestic and international travel arrangements, including flights, accommodations, transportation, dining, and itineraries.
• Serve as a point of contact during travel and assist with real-time changes as needed.
• Maintain detailed travel preferences and records.

Communication & Relationship Management

• Manage correspondence and communications on behalf of the principal with professionalism and discretion.
• Coordinate with vendors, household staff, service providers, and external partners.
• Assist with maintaining important personal and professional relationships.

Project & Operational Support

• Assist with special projects, research, event coordination, and ad hoc administrative needs.
• Support operational organization and help implement systems and processes where needed.
• Coordinate across multiple priorities while maintaining confidentiality and attention to detail.

Qualifications

• Prior experience supporting a UHNW individual, executive, or family office environment strongly preferred.
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication abilities.
• High level of discretion, professionalism, and emotional intelligence.
• Ability to thrive in a fluid, fast-moving environment with changing priorities.
• Tech savvy with proficiency in Google Workspace and modern productivity tools.
• Self-starter with a proactive, solutions-oriented mindset.
• Comfortable balancing both executive and personal assistant responsibilities.

This is a wonderful opportunity to join a collaborative and supportive environment while working closely with a highly engaged principal and team.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.