Administrative Assistant - Intermediate - Pittsburgh, PA

Job Description

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Job ID: 7897762194
Status: Full-Time
Regular/Temporary: Regular
Shift: Day Job
Work Arrangement: On-siteWork Arrangement information
Facility: UPMC Children's Hospital of Pittsburgh
Department: 34147 CHP Child Advocacy County
Location: 4117 Penn Avenue, Pittsburgh, PA
Union Position: No
Salary Range: $ 19.8-30.4 USD

UPMC Children's Hospital of Pittsburgh is looking for a Full-Time Administrative Assistant - Intermediate! This position will work in the Lawrenceville Medical Building located near CHP's Main Campus, Daylight Hours, Monday - Friday.

UPMC offers a robust Career Ladder - Title and Rate of pay will be based on education and experience.

Under general supervision, you will provide varied administrative support to our Child Advocacy Center.

Responsibilities:

May make travel arrangements.
Maintains various accounting and budgetary records (i.e., completes expense reports).
Collects, compiles, and analyzes moderately complex data and information.
Composes straightforward written descriptions of results.
Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).
May also perform all responsibilities of an Administrative Assistant - Associate:
Performs routine clerical functions, such as copying, sorting, filing, and typing.
Sets up and maintains varied office files, logs, and records office activities.
Orders office supplies and maintains office equipment.
Answers, screens, and routes incoming calls and messages.
Responds to routine questions
Greets, screens, and directs visitors to appropriate staff member.
Reviews administrative procedures and interprets them for employees.
Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).
Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).
Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).
Qualifications:

High school diploma or equivalent
Three years experience in an administrative support role, Healthcare Administrative Assistant experience preferred.
Fellowship Onboarding experience preferred.
Epic Scheduling experience preferred.
Previous Outpatient Clinic experience preferred.
Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
Ability to use applicable MS Suite products
Working knowledge of business processes and procedures
Knowledge of basic accounting and financial principles and functions
Ability to analyze data and use basic reasoning skills
Licensure, Certifications, and Clearances:

Act 31 / Act 33 / Act 34 / Act 73 with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran