Events Associate

Events Associate Support Texas Science & Natural History Museum and Senior Events Program Coordinator in booking, coordinating, and executing the operational needs of events, programs, conferences, meetings, and celebrations at the museum. Maintain communications with museum, university colleagues, outside parties, and vendors, and produce event reports. Responsibilities Client intake and event coordination: manage client inquiries by phone, email, online, or in person; maintain client records; conduct client walk‑throughs and site visits; collaborate with event owners to ensure timelines and priorities are met; determine on‑site staffing needs and communicate schedules; prepare reports and recommend improvements. On‑site event day‑of responsibilities: supervise and administer event service areas; manage related staff and logistics during events; oversee rehearsals, sound checks, load‑in/out, setup, and breakdown; act as liaison with performers’ representatives, private facility users, other outside agencies, caterers, florists, entertainment, UT Facilities Services staff, valet parking, dry cleaners, museum volunteers, outside volunteers, and others as needed. Required Qualifications Experience in events, including social and corporate events. Excellent interpersonal and communication abilities. Ability to interact and maintain productive working relationships with a diverse population of staff, clients, visitors, and event vendors. Ability to learn quickly, be flexible, and apply creative problem‑solving skills. Ability to manage multiple projects at once, ensuring seamless coordination and tracking of all logistics and deliverables from inquiry to execution. Proficient with Microsoft Office suite. Comfortable with flexible working during events, including outside normal office hours; early mornings and late nights will be required. Preferred Qualifications Bachelor’s degree from an accredited college or university in Hospitality, Business Administration, Event Management, or a related field. Experience working with colleagues in sales, marketing, and communications. Experience developing relationships with local vendors. Experience managing budgets and tracking expenses. Experience working with Blackbaud Altru. Salary Range: $48,000 annual Working Conditions Evening and/or weekend work hours are required. Working at a desk and computer for extended periods, including repetitive use of a keyboard. Use of manual dexterity. Occasional climbing of ladders and stairs. Ability to push, pull, carry, and lift 50‑60 lbs. Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. #J-18808-Ljbffr