Elementary School Administrative Assistant
Hortonville-Hortonia Fire District
Position Type:
Support Staff/Administrative Assistant
Date Posted:
9/8/2026 Location:
North Greenville Elementary Date Available:
09/21/2026 Closing Date:
09/18/2026
Reports to: Building Administrator
Qualifications:
Employment: Twelve month
Support Staff/Administrative Assistant
Date Posted:
9/8/2026 Location:
North Greenville Elementary Date Available:
09/21/2026 Closing Date:
09/18/2026
Reports to: Building Administrator
Qualifications:
- High School diploma.
- CPR / AED Certification (provided by District)
- First Aid Certification (provided by District)
- Appropriate clerical work experience (preferably in a school setting).
- Detail orientated individual with good oral and written communication skills.
- Competent in the use of office machines and computer applications and programs.
- Knowledge of Word and Excel and current Student Services Systems.
- Good communication skills with students / parents / staff.
- Must be a team player that is patient and accommodating.
- The main job goal is to timely and accurately process work while assisting office staff, administration, students and parents/families.
- This position requires a positive and pleasant role model to greet others.
- Greet visitors - help any person/parent/contractor/visitor when they are in the building/office. Verify and check into Raptor and print badge.
- Verifying students entering and leaving the building - enter into Skyward.
- Verifying visitors entering the building.
- Answer and transfer/handle incoming phone calls (conference schedules, Skyward, pick up/drop off, etc.).
- Retrieve attendance off attendance line and enter into Skyward
- Maintain electronic "Student Daily Changes Log" - sort and print out "pink slips" at end of the day for dismissal. Follow up with teachers on attendance with students.
- Call to verify attendance with parent to follow up on safety of child.
- Set up subs through AESOP - be sure all classrooms have a teacher and/or sub
- Get sub folders/keys/name tags out for subs each morning.
- Maintain sub information and send payroll information when needed to Business Office.
- Get Aide sub sheet signed daily by administrator.
- Assists with attendance issues, sub issues, teacher issues, and food service issues.
- Assists with discipline issues - radio for administrator/special ed. Supervise and calm until assistance arrives.
- Help teachers with any requests or questions they may have.
- Assist/supervise students in the office whether it is indoor recess, copies, supplies, etc.
- Contact Maintenance for building/classroom/student issues (vomit, accidents, blood, door issues, jammed lockers, etc.)
- Assists with Discipline issues, entering information into Skyward and/or Alpine
- Enter new students into a schedule.
- Prepare cum folders for new students throughout the year and new Kindergartners in the fall.
- Maintain all cum folders in the school office.
- A/B schedule updates, prints, and email
- Maintain calendar of events
- Maintain all legal District and Community postings
- Enter behavior data into system
- Enter suspension information into Skyward and Alpine
- Mentor students on needed basis
- Assist with nine fire drills per year.
- Assist with all drills (lock down, relocation, etc.).
- Disperse cumulative folders in the summer/fall should they be changing schools (going to middle, transferring in-district or out-of-district, etc.).
- Create/Edit all correspondence to parents, including Newsletters.
- Troubleshoot problems throughout the building with printers, classroom and office equipment, etc.
- Help PTO members with any needs (lists, emails, flyers, etc.).
- Assist Building Administrator with any needs.
- Schedule appointments for Principal, as requested.
- Take care of Principal's mail and signature folders, as needed.
- File for Principal when requested.
- Mailings, as requested.
- Update family requests in Skyward throughout the school year.
- Attend monthly Skyward meetings, Administrative Assistant Meetings or any other meetings that are requested.
- Keep the school supplies stocked for all school needs.
- Acts as "accounts receivable" for registration fees by sending invoices for those not paid.
- Create purchase orders and check in items throughout the year.
- Field trip permission slips, inventory money from teachers, write check, etc.
- Count money for field trips.
- Collect money for supplies.
- Maintain accounts and deposits.
- Work with the Photographers to set up Memory Books.
- Set up forms for the school year as needed (phone lists, bus/pledge/handbooks, etc.)
- Count and distributes flyers approved by the District
- All laminating needs for the building.
- Send 4K placement letter to parents (HES Administrative Assistant)
- Send teachers information
- Create all classroom/building purchase orders and check in items as they come in.
- Keep track of teacher budgets on spreadsheet.
- Set up forms for the new school year including, class rosters, staff lists, etc.
- Assist with Summer School - taking money, answering questions, etc.
- Work with District Office to enroll new students into Skyward and disperse paperwork as needed.
- Assist parents with any registration needs (computer, payment, etc.)
- Assist parents with any demographic issues, concerns or computer questions.
- Reorganize office, workroom, lounge and supplies.
- Staggered start spreadsheet and mail out letters.
- Skyward scheduling for all students into homerooms and specials. Check and recheck.
- Order paper for paper room in summer and mid-year, keep room stocked.
- Mandatory CPR/AED training when required
- Mandatory First Aid training when required
- Any other tasks that may be asked by the Administration or Board of Education.
- Fill in for the Health aide during the Health aide's lunch break.
- Provide medical services for students, including but not limited to: first aid, feeding tubes and dressing changes. Provides support to district nurse as needed.
- Responsible for student medication administration including emergency medications via all routes.
- Responsible for maintaining student records such as documenting office visits and medication administration.
- Attends health meetings and annual trainings/in-services including but not limited to medication administration training, task training, first aid and CPR
- Knowledge of communicable diseases and procedures; diabetic, seizure, and other emergency procedures; blood borne pathogens; and universal precautions preferred (training will be provided by district nurse)
- Comfortable with providing medical assistance, i.e., dispensing medication, providing first aid, etc.
- Mandatory CPR/AED Training as required.
- Mandatory First Aid Training as required.
Employment: Twelve month
Vacancy posted 4 days ago
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