High School Attendance Secretary

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
8/13/2026

Location:
GAINESVILLE HIGH SCHOOL GRADES 9-12

Date Available:
08/17/2026


Job Title: High School Attendance Secreatry

Primary Purpose:

Maintain accurate attendance records for the campus. Under direct supervision, perform data entry involving attendance

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to use personal computer and software to develop spreadsheets and databases, and do word processing

Proficient keyboarding, file maintenance, and 10-key skills

Ability to meet established deadlines

Experience:

Two years data entry experience preferred

Major Responsibilities and Duties:

Records and Reports

1. Collect and enter attendance and PEIMS data into established database and verify accuracy of according to established procedures.
2. Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
3. Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
4. Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
5. Assist parents, students, and faculty with questions regarding student attendance.
6. Process and transmits requests for student information and transcripts.
7. Call parents to verify student absences as needed.
8. Report all attendance problems to designated administrator.
9. Prepare documentation required by law in order to process truancy court filing when necessary.
10. With assistance from assistant principals in charge of truancy, prepare and send letters to parents of students regarding attendance issues.

Other

1. Assist in campus office as needed.
2. Maintain confidentiality.
3. Perform other duties as assigned.

Supervisory Responsibilities:

None.

Equipment Used:

Personal computer or online computer terminal, printer, calculator, and copier.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals.
Posture: Frequent sitting and standing; occasional bending/stooping, pushing, /pulling, and twisting
Motion: Repetitive hand motions;frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; work inside and outside (exposure to sun, heat, cold, and inclement weather), exposure to noise; occasional district wide and statewide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress