Events Coordinator & Business Development Associate

Job Description

Job Description

Company Overview

MiTeGen is a leading global provider of specialized, high-precision tools and consumables for X-ray Crystallography and Cryogenic Electron Microscopy (Cryo-EM). Our products empower academic researchers, pharmaceutical giants, and leading biotechnology facilities worldwide to accelerate breakthroughs in structural biology and drug discovery.

Position Overview

Are you a meticulous coordinator, an operational strategist, and a natural builder of relationships? MiTeGen is seeking a self-starting, highly organized Events Coordinator & Business Development Associate to centralize, own, expand, and maximize our return on a global event presence, as well as actively contribute to a range of business development/marketing activities.

MiTeGen participates as an exhibitor, presenter, or corporate sponsor at numerous third-party life science trade shows, academic conferences, symposiums, and specialized training workshops.

This is not a "behind-the-scenes logistics-only" position; it is a holistic, high-visibility role bridging the gap between rigorous operational coordination and proactive business development.

The ideal candidate operates exceptionally well independently with limited hand-holding, thrives under strict deadline discipline, and possesses the drive to turn physical event logistics into active, revenue-generating sales pipelines.

Key Responsibilities

1. Event Lifecycle Management

• Evaluate Inquiries: Track, log, and comprehensively assess all incoming event sponsorship opportunities (including corporate requests for monetary funding, in-kind product donations, and more).

• Negotiate & Analyze ROI: Partner closely with executive leadership to analyze event metrics, project potential Return on Investment (ROI), and confidently negotiate final terms of involvement with third-party event organizers.

• Lead Internal Huddles: Structure, prepare comprehensive agendas for, and independently lead the company’s weekly event planning huddles via Google Meet.

• Digital Presence: Act as the direct conduit to the internal webteam, handing off timely event schedules, booth details, and particulars to be published on the company events webpage.

• Field Support Coordination: Standardize on-site event logistics behind the scenes to seamlessly support the field sales team serving as the physical booth presence.

2. Parallel Sales Support & Business Development

• Funnel Cultivation: Actively nurture relationships with third-party event organizers, facility managers, and academic contacts to build a long-term commercial pipeline.

• CRM Ingestion: Clean, format, and systematically import attendee lists and lead sheets post-event into Zoho CRM with absolute data accuracy.

• Post-Event Follow-Ups: Formulate, draft, and execute targeted post-event follow-up communication sequences to maximize lead conversion rates.

• Upsell & Cross-Sell: Actively look for cross-selling and upselling opportunities during routine follow-ups, successfully transforming basic pricing inquiries into strategic pipeline opportunities for grids, pucks, canes, or related accessories.

3. Marketing Execution & Collateral Design

• Asset Lifecycle Management: Oversee the creation, optimization, and lifecycle of event marketing materials, including brochures, videos, and email blasts.

• Marketing Collateral Upgrades: Move our event promotion away from "make-do" layouts. Ensure all collateral matches our world-class engineering standards by directly executing design updates, collaborating with internal team members, or managing outsourcing pipelines to external resources.

• Social Media Momentum: Plan, coordinate, and schedule highly engaging promotional social media posts across company channels to generate pre-show excitement.

• Newsletter Distribution: Synthesize and deliver event recaps and upcoming schedules to the newsletter team for inclusion in the monthly email blast.

4. Operations, Shipping, & Logistics

• Pull List Accountability: Coordinate directly with field sales reps to guarantee completed Event Pull Lists and Sample Request Forms are submitted on time.

• Shared Drive Organization: Establish and maintain digital event archives on the shared directory.

• Inventory Verification: Physically pull, inventory, and confirm booth hardware and display materials from sales storage areas to prevent missing components.

• Production Handoff: Liaise with production and operations teams to schedule custom part builds, ensuring technical show materials are completed prior to the ship date.

• Timely Logistics Tracking: Work hand-in-hand with the shipping department to guarantee materials arrive at venues precisely on time, including preparing highly visible, pre-arranged return shipping labels for hassle-free post-show return.

Qualifications & Technical Proficiencies

• Experience: A formal background in event planning, trade show logistics, or scientific sales is helpful but not mandatory. We value an exceptional work ethic, meticulous attention to detail, and a proven ability to juggle multiple high-priority tasks simultaneously.

• Core Competencies: Extreme operational discipline, deadline-driven focus, and clear, professional written and verbal communication skills.

• The Software Stack: Comfort or high familiarity with the following systems is required:

  • Google Workspace (Docs, Sheets, Gmail, Google Meet, Shared Drives).

  • Customer Relationship Management (CRM) platforms (specifically Zoho CRM).

  • Graphic Presentation Tools: Familiarity with Canva, Adobe Suite, or advanced layout tools to independently execute basic design updates or efficiently manage external design resources.

General & Physical Requirements

• Work Environment: Primarily an onsite position based out of our Ithaca, NY facility, allowing you to interface directly with our production, shipping, and executive teams. Limited hybrid/remote flex scheduling may be considered after onboarding.

• Travel: Minimal (10%) to attend key flagship conferences if needed, though primarily focused on centralized domestic and international coordination from our headquarters.

• Physical Demands: Ability to safely lift, carry, and manage shipping boxes and exhibit cases weighing up to 20 pounds.

Why MiTeGen?

At MiTeGen, we value independence, clarity, and continuous improvement. By taking complete ownership of this role, you will be directly responsible for sharpening our global brand footprint, supporting critical scientific communities, and driving the commercial pipeline behind tomorrow’s biotechnology milestones.

To Apply: Please submit your resume along with a brief cover letter highlighting an instance where you independently managed a project with moving parts and limited guidance.

MiTeGen is a leading innovator in developing and manufacturing cutting-edge solutions for X-ray Crystallography, Cryo-electron Microscopy (Cryo-EM), and for other cryogenic sample preparation, storage and data collection techniques. We are committed to providing our customers with high-quality, impactful technologies that drive scientific discovery. Join our team and contribute to advancements across a broad range of scientific research, including structural biology, material science, and cryobiology.

Company Description

MiTeGen is a leading innovator in developing and manufacturing cutting-edge solutions for X-ray Crystallography, Cryo-electron Microscopy (Cryo-EM), and for other cryogenic sample preparation, storage and data collection techniques. We are committed to providing our customers with high-quality, impactful technologies that drive scientific discovery. Join our team and contribute to advancements across a broad range of scientific research, including structural biology, material science, and cryobiology.