Accounting Clerk

Who We Are: Chalfant, a member of the OBO Bettermann Group, is a trusted leader in high-quality cable tray and cable management systems-all proudly made in the USA. With over 80 years of industry expertise, we combine innovation, craftsmanship, and customer focus to deliver solutions that power critical infrastructure across North America. At Chalfant, we're not just building products-we're building a better future for our customers, our communities, and our team.

Job Summary/Purpose: The Accounting Clerk supports the accounting and finance team by performing essential transactional and administrative accounting tasks. This role is responsible for processing invoices, payments, expense reports, and customer billing; maintaining accurate records; and assisting with reconciliations. The Accounting Clerk ensures timely and accurate handling of A/P and A/R while supporting the Staff Accountant with month-end tasks. This position is ideal for someone early in their accounting career who is detail-oriented, organized, and eager to learn.

Key Responsibilities/Duties:

• Accounts Payable
  • Process vendor invoices, match invoices to purchase orders/receipts, and obtain approvals for non-PO invoices.
  • Code invoices accurately with correct GL accounts, cost centers, and project tags.
  • Prepare weekly payment batches and process vendor disbursements.
  • Reconcile vendor statements and resolve discrepancies.
  • Maintain vendor master data (W-9 collection, payment terms, banking updates).
• Accounts Receivable
  • Issue customer invoices and statements.
  • Apply customer payments and reconcile to the AR ledger.
  • Monitor A/R inbox and respond to basic customer billing inquiries.
  • Escalate collections concerns, deductions, or disputes to the Staff Accountant.
• General Accounting Support
  • Assist with preparing and organizing supporting documentation for journal entries.
  • Support basic account reconciliations (e.g., AP aging, AR aging, deposits).
  • Enter and maintain financial data in the ERP system.
  • Assist with filing, scanning, and maintaining accounting records and audit support documentation.
• Month-End Close Support
  • Prepare routine uploads, reports, or schedules as directed by the Staff Accountant.
  • Assist with recurring accrual support (e.g., collecting invoices, validating amounts).
  • Support inventory or cost entries by gathering required documentation.
• Administrative & Department Support
  • Help coordinate 1099 documentation (vendor W-9s).
  • Assist with expense report processing and utility invoice handling.
  • Provide general office and administrative support to the accounting team.
  • Perform other duties as assigned.

Required Qualifications/Experience:

• Associate degree in Accounting, Business, or related field; or equivalent experience.
• 0-3 years of experience in accounting or administrative roles (A/P or A/R exposure helpful).
• Basic understanding of accounting principles.
• Proficiency with Microsoft Excel, Outlook, and basic data entry.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to handle multiple tasks in a deadline-driven environment.
• Strong interpersonal and communication skills.

Preferred Qualification:

• Experience with ERP systems (SAP, MS Dynamics, Infor, or similar).
• Experience in a manufacturing or distribution environment.
• Familiarity with invoice processing workflows or expense management tools.

Competencies/Skills:

• Analytical Thinking: Investigates discrepancies, researches root causes, and proposes practical solutions.
• Accuracy & Attention to Detail: Maintains data integrity across transactions and reports.
• Communication: Clear, professional communication with internal teams, vendors, customers, and auditors.
• Customer Service Orientation: Timely, helpful responses to stakeholders.
• Time Management: Prioritizes effectively, especially during month/quarter/year-end close.
• Problem-Solving: Resolves payment variances, billing issues, and reconciliation differences.
• Team Collaboration: Works cooperatively with Accounting, Operations, Supply Chain, Sales, and HR.
• Confidentiality & Ethics: Handles sensitive payroll and financial information responsibly.

Technology and Equipment:

• ERP for A/P, A/R, GL, and reporting (SAP, Microsoft Dynamics, Infor, or similar).
• Microsoft 365: Excel, Outlook, Word; Teams/SharePoint a plus.
• Standard office equipment (computer with dual monitors, phone, MFP/scanner).
• Ability to learn new financial systems and workflow/reporting tools.

Working Conditions/Physical Requirements:

• Standard office environment within a manufacturing facility.
• Prolonged periods at a computer workstation.
• Occasional walking to other departments, warehouse, or production floor for approvals or clarification.
• Ability to lift up to 15 lbs occasionally (files/boxes/binders).
• Additional hours may be required during month-end, quarter-end, and year-end close.

Equal Employment Opportunity Statement: We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable law.