Office Manager - Chief of Staff

Position Summary: The Office Manager / Chief of Staff will serve as a central point of coordination for the Fort Worth office and leadership team, supporting daily office operations, front‑of‑house hospitality, administrative functions, leadership coordination, financial administration, meetings, events, travel, onboarding, and internal office rhythms. This person will often be the first point of contact for clients, guests, and team members, ensuring a welcoming, organized, and professional environment. Key Responsibilities Front of House / Client Experience: Welcome clients, guests, vendors, and visitors with a professional and hospitable presence. Answer and route incoming phone calls to the appropriate team member or department. Greet and direct guests to the appropriate person, meeting room, or office location. Provide clear arrival or parking instructions to guests as needed. Manage conference room schedules and help ensure meeting spaces are prepared and ready. Maintain a clean, organized, and professional front desk and reception area. Receive and distribute incoming mail and packages promptly. Serve as a positive and professional representative of Beck’s Fort Worth office. Office Operations: Support day‑to‑day operations within the Fort Worth office, region, and leadership team. Maintain the overall cleanliness, organization, and readiness of shared office areas, including the kitchen, conference rooms, reception area, work areas, and supply areas. Purchase, stock, and organize office supplies, refreshments, kitchen items, equipment, and meeting materials. Keep mugs, cups, plates, utensils, and other kitchen supplies clean, stocked, and organized. Ensure coffee, tea, water, and refreshments are prepared and available for guests and employees throughout the day. Assist with lifting, moving, and setting up items up to 50 pounds when needed. Maintain timely and consistent attendance to support daily office needs. Meeting, Event, and Hospitality Support: Set up and break down breakfast, lunch, refreshments, and meeting service areas for client meetings, guest visits, internal meetings, interviews, and office events. Book and manage meeting rooms through Outlook. Coordinate schedules, lunches, meetings, catering, room setup, and meeting preparation as needed. Help plan and coordinate regional events, employee gatherings, client visits, and office functions. Help ensure meetings and events reflect a high level of professionalism, hospitality, and attention to detail. Leadership / Chief of Staff Support: Provide administrative and coordination support to the Fort Worth office leadership team. Help organize calendars, meetings, follow‑ups, office communications, priority tasks, and leadership needs. Support internal office rhythms, including leadership meetings, staff meetings, client visits, regional events, and special initiatives. Anticipate needs, identify gaps, resolve issues, and help keep the office and leadership team organized, prepared, and focused. Coordinate travel for regional leaders, employees, and guests as needed. Serve as a trusted, professional point of coordination between leadership, employees, clients, vendors, guests, and corporate support teams. Handle confidential information with discretion, professionalism, and integrity. Financial and Administrative Support: Support regional leadership with financial management, reporting, and administrative tracking related to the Fort Worth office. Review and process invoices for payment and coordinate with Accounts Payable as needed. Process expenses using Beck’s corporate expense management system, including Chrome River. Assist with basic reporting, tracking, documentation, and administrative follow‑up. Maintain organized records, files, documentation, and office‑related administrative processes. Support coordination with accounting, finance, HR, IT, and other corporate teams as needed. HR, Interview, and Onboarding Support: Partner with HR to support interviews, candidate visits, and onboarding of new hires. Help prepare workspaces, materials, meeting schedules, and first‑day experiences for new employees. Assist with internal communication, employee support needs, and general office integration. Help reinforce a welcoming, professional, and team‑oriented office culture. Qualifications High school diploma or GED required. Associate degree preferred. 5+ years of administrative, office management, executive administration, hospitality, or customer service experience preferred. Strong organizational, multitasking, and time‑management skills. Excellent verbal and written communication skills. Professional, friendly, positive, and service‑oriented demeanor. Forward‑thinking, trustworthy, reliable, responsible, intuitive, energetic, and focused on service. Highly organized, detail‑oriented, self‑motivated team player with the ability to prioritize workload. Ability to remain calm, composed, and effective in a fast‑paced environment. Proficiency with Microsoft Outlook, Word, Excel, and general office software. Experience with accounting systems, invoice processing, or expense management tools preferred. Experience with Chrome River or similar expense management systems is a plus. Ability to maintain confidentiality and exercise sound judgment. Ability to lift and carry up to 50 pounds when required. High attention to detail and pride in creating a well‑run, welcoming, and professional office environment. Physical Demands Frequently requires sitting, standing, walking, and moving throughout the office. Regular operation of computer, phone, printer, and other office productivity equipment. Frequently requires lifting and moving up to 10 pounds and occasionally up to 50 pounds. Requires regular communication with project teams, operations teams, Beck employees, clients, guests, vendors, and external partners. Timely and consistent attendance essential to support daily office needs. Ideal Candidate Profile This role is best suited for someone who enjoys taking ownership, supporting people, creating order, and making an office feel highly professional, welcoming, and well‑managed. The right person will be equally comfortable greeting an important client, preparing a conference room, coordinating lunch, processing an invoice, arranging travel, supporting an interview, organizing supplies, solving a scheduling issue, and helping the leadership team stay focused and prepared. The ideal candidate will bring a combination of hospitality, executive administration, operational discipline, discretion, and initiative. They will be a trusted partner to the Fort Worth leadership team and a key contributor to the culture, professionalism, and daily effectiveness of the office. Benefits Robust coverage for medical, dental, vision, life & disability benefits. 401(k) match and free SmartDollar program for financial wellness. Free dedicated financial coach. Personal health & fitness program with tracking activities & earning rewards. Paid family leave. Health discounts on medical premiums. Free comprehensive health screenings. Free health coach program for weight‑loss & hypertension management. Financial & behavioral support for family‑forming journeys (e.g., fertility, adoption, pregnancy, and parenthood). Free life coach. Pet insurance discount. Organized projects and events to support our communities. Equal Employment Opportunity Statement The Beck Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Every team member shapes life at The Beck Group. It’s why we place top priority on recruiting and retaining the best talent. #J-18808-Ljbffr