Project Coordinator- Travel Required

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals. Harvard Capital Projects (HCP) is an internal resource for the Harvard community providing project management services across the entire campus. HCP works collaboratively with a variety of Harvard Schools and Departments, providing project management services for a variety of campus renewal, campus growth, and development and undergraduate house renewal projects. HCP prides itself on being a center of excellence for capital project delivery. The Project Manager reports to the Associate Director for Campus Growth and Redevelopment and will be responsible for managing scope within a large project team or independent projects primarily focused on architecture and design, including new construction, full/partial renovations, additions, and interiors. . The project manager may also manage tenant fit outs for both academic and commercial use. Project Management Works independently and successfully manage, in whole or in part as assigned, core project activities: budget, scope, and schedule with demonstrated prior experience in project administration and contract negotiation. The individual should be able to review, organize, and analyze data to make strategic decisions on core project activities/assignments for review with Senior Project Manager or Associate Director. Effective management of design and consultant teams. Effective management of internal Harvard Campus Services stakeholders and processes. Established knowledge of professional project management, architecture, engineering, or construction management skills and best practices for design and construction across a variety of project types and/or stakeholders. Applies knowledge thoughtfully and strategically to manage/ implement core project requirements in alignment with department and university mission. Nature of work is primarily independent on low complexity projects. Accountable for delivery of tasks operating within guidelines/policies. Prepares initial drafts of project scope, budget and schedules and is accountable for clearly defined activities with some complexity. Reviews design concepts, tracks submittals, and provides day-to-day direction to project team with assistance from Senior Project Manager or Associate Director. Identifies issues, potential risks, gathers facts and finds successful solutions to problems as they arise. Exercises judgment within defined procedures and policies to determine appropriate action or innovation to implement core project requirements. Works regularly with Senior Project Manager or Associate Director to review solutions and strategies to limit risk, communicate clearly, and improve core skill set with a goal of more independent management. Participates as the lead of the project team from design, permitting approvals, to construction and closeout. Manages the project delivery process through all project phases. Facilitates communication throughout project, particularly during transition from one phase to the next. Works with HCP leadership to develop and maintain project schedules and budgets for all projects. Participates in the owner’s construction meetings to review construction progress and quality. Monitors, systematizes, recommends, and reports on all change proposals and monitors impact on project schedules and budgets. Manages project quality control through design team, independent testing firms, commissioning authorities and other resources, as necessary. Manages submittal review process to ensure expeditious processing. Observes all on site tests required by the contract documents and coordinates testing activities by agents retained by the Owner. Observes and reviews the contractor’s record drawings and reports any apparent failure by the contractor to maintain records. Manages a timely and orderly project closeout processes. Works with consultants and operations personnel to prepare a punch-list for the contractor and ensure punch-list items have been addressed appropriately. Financial Management Reviews and recommends for payment project invoices. Prepares and updates project cash flow projections. Provides budget updates, reviews proposed change orders and discusses project budget issues with HCP senior staff as needed. Guides design decisions by stakeholders to maintain the project scope within the approved scope and budget. Working closely with Senior Project Manager or Associate Director, negotiating design and construction contracts and change orders. Regulatory Approvals Together with other members of the project team, coordinates submissions to jurisdictional authorities for permitting. Arranges for all jurisdictional authorities’ inspection necessary to secure final approval for projects, as necessary. Minimum 7 years of architectural, engineering, construction or project management experience. Bachelor’s degree is required, or an equivalent combination of relevant education and experience will be considered; Concentration of experience must be in a technical field (architecture, engineering, or construction) related to project management. Demonstrates understanding of the role and responsibility of a capital project manager for the client and stakeholders in alignment with the larger university mission. Registered Professional Engineer (PE Mechanical/Electrical or Civil), or Licensed Architect is a plus. Project role requires the ability to gain cooperation of others, build consensus, conduct presentations of technical information concerning specific projects or schedules. Demonstrates awareness of and aptitude for emotional/social intelligence as part of the successful management of team members, information, supervisors, and stakeholders on a capital project. Clear communicator with an understanding of up-management and escalation of issues and information to Supervisor. Ability to thrive within a team structure. Familiarity with design and construction processes. Ability to develop and maintain project budgets, cash flow projections and schedules. Skills in interpreting architectural and construction contracts. Commitment to diversity and to serving the needs of a diverse organization. Design and construction of buildings with exemplary sustainability performance. This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information. Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Medical, dental, and vision health insurance coverage starting on day one Retirement plans with university contributions Support for families and caregivers Professional development opportunities including tuition assistance and reimbursement We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes. Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination. HybridHarvard Job Function: FacilitiesUnion: 00 - Non Union, Exempt or TemporarySalary Grade: 058Department: Campus Services - Harvard Capital ProjectsFLSA Status: Exempt