Purchasing Specialist

Job Description

Job Description

** About Us **

We are an established, privately owned wholesale distributor with more than 30 years in business, serving customers nationwide from our Kennesaw, GA headquarters. We carry a broad, diverse product catalog sourced from a large network of domestic and international vendors, and we pride ourselves on long-standing relationships with the suppliers and customers who have grown with us.

** The Role **

This is a hands-on purchasing position responsible for ordering products for resale from a wide range of vendors. You will own the flow of inbound product from purchase order through receipt and final payment, keeping the pipeline running smoothly and preserving the internal and external relationships that make that possible.

You will be the first point of contact for all vendors and the person the organization relies on to stay informed about product changes, new products, cost changes, and supply chain concerns.

** What a Typical Month Looks Like **

• Plan and execute approximately 200 purchase orders through our cloud-based ERP system (Acumatica), working within and continually refining our purchasing procedures
• Operate within a defined purchasing budget while meeting stock level and inventory turn goals
• Track 1,000+ inbound line items and keep expected arrival dates accurate and current
• Follow through on receiving, identify and resolve errors and discrepancies, and work with Receiving, Accounting, and vendors to close out each order for final payment
• Manage vendor price increase notices and relay past and future costs to the Pricing Clerk for system updates
• Track and onboard vendor rebate and discount programs as alternate revenue opportunities
• Work directly with international vendors, primarily in China, Vietnam, India, and Taiwan, on ordering imported products and coordinating changes to artwork, product specifications, and packaging
• Build and maintain close working relationships with key suppliers

** Core Responsibilities **

• Inventory Replenishment: Develop replenishment models and demand forecasts to guide purchasing decisions and maintain optimal stock levels
• Order Management: Coordinate with vendors and carriers on purchasing, pricing, and timely delivery; track open orders from placement through receipt and payment
• Vendor Relations: Serve as the primary contact for all vendors; maintain strong working relationships and keep the organization informed of product changes, new items, cost changes, and supply risks
• Data Analysis: Analyze historical sales, pricing, demand data, and market trends to prepare accurate forecasts
• Process Improvement: Maintain data and analytics to refine forecasting methods, generate reports, and optimize replenishment workflows
• KPIs: Work within company-stated goals and supply the data needed to track and report performance

** Requirements & Skills **

• Experience: 2–4 years of relevant experience in purchasing, inventory control, or supply chain operations, ideally in wholesale distribution
• Import Experience: Familiarity with purchasing imported products directly from international manufacturers
• Organization: Thrives while monitoring several equal-priority items simultaneously; highly organized with strong attention to detail
• Technical Skills: Proficiency in Microsoft Excel and working knowledge of ERP or inventory management software; Acumatica experience is a plus
• Communication: Strong analytical, problem-solving, and communication skills for effective collaboration with suppliers and internal teams
• Education: Bachelor's degree or equivalent work-related experience

** Preferred Qualifications **

• Experience with OEM and private label programs with 2nd party manufacturers, both domestic and international
• Background in the building materials or construction tools industry
• Prior experience managing all aspects of a purchasing department with annual spend in excess of $25M
• Experience with Acumatic and its native purchasing functions

Other Information:

Onsite, Fulltime, Monday – Friday 8am - 5pm (some flexibility available)

Minimal Travel; 2-3 times annually

Benefits include 401k plan with company contribution (1 year), Health, Dental, Vision, payroll deducted Aflac options (90 days)

7 Paid Holidays and PTO time

\nCompany Description

Established 30 years ago ToolPro is a privately owned business that really values employee contributions, understands their commitment to the customer, and is ramping up the team to prepare for future growth. We live to serve the professional interior construction channel by providing our customers with the best solutions available. We embrace a hire from within culture and insist on hiring only the best candidates when we must look externally for new talent. We want to talk to you about your goals and career path and be part of your future success.

Non-smoking company
B2B, Wholesale, Tools and Building Products (Construction)
Located in Kennesaw, GA

Company Description

Established 30 years ago ToolPro is a privately owned business that really values employee contributions, understands their commitment to the customer, and is ramping up the team to prepare for future growth. We live to serve the professional interior construction channel by providing our customers with the best solutions available. We embrace a hire from within culture and insist on hiring only the best candidates when we must look externally for new talent. We want to talk to you about your goals and career path and be part of your future success.\n\nNon-smoking company\nB2B, Wholesale, Tools and Building Products (Construction)\nLocated in Kennesaw, GA