Accounts Recievable

Job Description

Job Description

Accounts Receivable & Administrative Coordinator

M-Friday 7am-3:30pm

Morris Illinois

Express Employment is seeking a highly organized and detail-oriented Accounts Receivable & Administrative Coordinator for a company in Morris. This position plays a critical role in supporting customer account management, order processing, billing activities, and daily office operations. The ideal candidate is proactive, accurate, customer-focused, and thrives in a fast-paced environment where no two days are the same.

• Manage accounts receivable processes, including posting and processing payments received via checks, credit cards, ACH transactions, and wire transfers.
• Generate and distribute monthly customer statements.
• Perform month-end accounts receivable close activities and reporting.
• Process customer returns, credits, and refunds while coordinating approval workflows as needed.
• Process and finalize new customer credit applications.
• Maintain organized digital and physical AR records and documentation.

• Process water-soluble product orders, including:
  • New customer setup
  • Production packet preparation
  • Invoicing
  • Payment processing
• Coordinate water and fertilizer sample testing with QAL and review associated charges for accuracy.
• Manage Certificates of Insurance (COIs) and proactively track renewal and expiration dates.
• Process W-9 requests and support vendor billing activities, including transportation vendor invoices.

• Serve as the primary point of contact for incoming calls, visitors, deliveries, and customer pickups.
• Manage incoming and outgoing mail and general office correspondence.
• Provide administrative support to ensure efficient day-to-day office operations.
• Assist with additional administrative and accounting tasks as assigned.

• 2+ years of experience in Accounts Receivable, Accounting Support, Administrative Coordination, or a related role.
• MUST HAVE Experience working with SAP or another ERP system.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Professional communication and customer service skills.
• Proficiency in Microsoft Office, including Excel, Outlook, and Word.

• Experience with NetSuite ERP.
• Previous experience supporting both accounting and administrative functions.
• Familiarity with invoicing, customer account management, and credit processing.

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Paid Sick Time
• Weekly Pay

Join a team where your accounting expertise and administrative skills make a direct impact on our daily operations and customer experience.

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