Administrative Assistant I - Basic Office

Administrative Assistant I Elementary

Contract Type Continuing Hours 5.0 Hours/Day* Calendar 191 Day KAEOP Calendar Hourly Salary Min: $26.68 Max: $33.26 Salary Schedule KAEOP Salary Schedule Step placement based on verified years of experience in an educational unit. Salary is annualized and spread through August. Benefits Employee Benefits | Kent School District *hours per day is an average - daily schedules may vary based on student days. Clerical testing at the appropriate level is required prior to formally hired. If you have not yet passed the clerical level test, you may still apply - if you are the chosen finalist candidate you will be scheduled for a test at the KSD Administration Center.

Meadow Ridge Elementary School About Kent School District Mission: Our mission explains our fundamental purpose as an organization. Kent School District's mission is successfully preparing all students for their futures. Vision: Our vision captures the future we seek to create for our students. Kent School District's vision is to produce graduates who are globally competitive learners. Through equitable access to high quality academic, social, and applied learning, students are ready to excel in college, careers, and in life. Values: Our core values drive our culture and answer the question, "How do we want to act, consistent with our mission, along the path toward achieving our vision?" Specific values are at the heart of our culture because they are levers that drive us towards achieving shared vision. Throughout this plan, three core values are prioritized: Equity: Student equity is ensuring that access to quality staff, courses, resources, activities, services and opportunities are provided for all students to succeed and grow based on their individual needs. Excellence: As a system and individuals, we strive for excellence through the intentional creation of student-centered and efficient actions that operate with coherence. Community: Partnership with our community prioritizes proactive involvement of those impacted by school district priorities and decision-making.

Primary Purpose: The purpose of this position is to perform basic clerical support tasks to assist with daily office operations and to oversee students on the playground and other locations in an elementary school, or to provide non-instructional support to certificated staff and carry out various other documentation related tasks including the handling of sensitive and confidential information.

Essential Job Duties include the following: This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases other level I duties may also be assigned that are consistent with the scope and intent of this position.

• Provides basic clerical support, including the use of Microsoft Office 365 programs and graphics. May enter data, maintain files and records, and disseminate messages.
• May act as office receptionist, answer multi-line telephones, and greet visitors. May open, sort, and screen incoming mail.
• Assists in duplication, preparation, and distribution of materials, including collating, sorting, stapling, die- cutting, and scanning.
• Assists with the production/duplication of staff materials, including routine use and maintenance of copier equipment (i.e., toner supply, paper supply, routine maintenance checks); may use laminating equipment and comb binding machines; maintains related equipment/production records.
• Assists with the reporting of school records as directed including, but not limited to student records and general school records.
• Performs supervision of playground during recess and other scheduled student activities as directed; monitors student behavior and takes appropriate actions; maintains related records; may monitor student behavior at crosswalks, bus loading, or in the lunchroom.
• Assists with the daily attendance reporting system, including school absence communications as directed.
• Assists with the production and/or distribution of school correspondence, such as school, district, and community newsletter information, and public relations information.
• Provides a friendly, open, and safe atmosphere in the office and school reception area.
• Maintains a high degree of confidentiality in all district-related matters and records.
• Provides temporary assistance to other staff, as needed, and time availability allows.
• Maintains adequate supplies for office operations; conducts supply inventory as required or necessary.
• Serves as member of the building support team; performs related duties consistent with the scope and intent of this position as assigned.

Working Relationships: Works under the direction of the building principal or another administrator with guidance and training by the office manager. Interacts daily with students, school staff, public, and district staff.

Working Conditions: Daily work is performed in a general office setting with workstations close together. Visual and mental concentration on details, dexterity, and precision required. Constant interruptions, routine interaction with students and/or parents, and experience a moderately high exposure to infectious diseases.

Qualifications: Must demonstrate a successful level of the knowledge, skills, and abilities listed below:

• Ability to use correct grammar, spelling, and English usage.
• Ability to use an office computer, word processing skills desirable.
• Ability to operate modern office machines, including office copier, FAX, and calculator.
• Ability to maintain timely, accurate, and efficient record keeping, including preparation of reports from office records.
• Ability to learn new operations, procedures, processes, and use of new equipment.
• Ability to organize, set priorities, and work effectively under pressure.
• Ability to exercise sound independent judgment, including appropriate handling of confidential matters.
• Ability to establish and maintain effective working relationships with students, staff, parents, and the public.
• Ability to communicate appropriately.
• Ability to provide a high level of customer service skills.
• Pass clerical test associated with this position.
• Ability to work with significantly diverse individuals and/or groups.
• Education and Experience High school diploma/GED or equivalent educational experience; additional related training desirable; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.
• Licensing and Certification Valid first aid, CPR card may be required.

Evaluation responsibilities are assigned to the building principal or another administrator.