Administrative Specialist

Advertisement Closes: 8/17/2026 (11:59 PM ET) 2604094 Administrative Specialist Pay Grade: 12 Salary: $38,093.28 Annually Employment Type: EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK Hiring Agency: Justice & Public Safety Cabinet | Department of Corrections Location: 115 Little Street Manchester, KY 40962 USA Description Creating a Better, Safer Kentucky If you want to make a difference in your community and be a part of a cohesive team, the Department ofCorrections may have a career opportunity for you! The Division of Probation and Parole is hiring for an Administrative Specialist. This position is primarilyoperational in nature, with a span of control to include district and/or field offices within specificgeographic areas and staff assigned to those areas. Employees within this position may report to the DistrictSupervisor and/or Assistant Supervisors. Responsibilities Drafts or prepares correspondence, detailed forms, reports or other materials. Makes decisions based upon defined rules, regulations, methods or procedures for the processing of documents and may communicate these decisions to others. Answers inquiries and provides detailed information on office inquiries in person, by telephone and/or electronic mail. Checks, maintains or prepares records such as financial documents, time or attendance, travel vouchers or related documents. Ensures office has needed supplies and orders supplies as needed with supervisor approval. Assists supervisors with maintaining documentation for accreditation. Answers incoming phone calls and greets visitors to the office. Processes and disseminates incoming mail and ensures outgoing mail is processed daily. Maintains database of forms and ensures printed documents are available for offender and staff use. Preferred Knowledge / Skills / Abilities Ability to work independently and with limited supervision Strong written and oral communication skills Ability to multitask Ability to prioritize multiple assignments Familiar with Excel and Outlook Positive and helpful attitude to support the district and division as a whole Ability to adapt to the ever-changing needs of the Department and Division Minimum Requirements EDUCATION: Graduate of a college or university with a bachelor's degree. EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience. Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis. Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis. SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE Working Conditions: Incumbents working in this job title primarily perform duties in an office setting. Probationary Period: This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111. If you have questions about this advertisement, please contact Angela Roberts at View email address on click.appcast.io. An Equal Opportunity Employer M/F/D #J-18808-Ljbffr Commonwealth of Kentucky