IP Docketing Specialist

Job Title: IP Docketing Specialist Location: Madison, WI 53703 OR Brookfield, WI 53005 OR Minneapolis, MN 55402 Work Environment: Hybrid (3 days in office/2 remote) After ramp up Job Description Our client, a well-regarded law firm, is seeking an IP Docketing Specialist to join their team. Key Responsibilities Maintain domestic and international patent and trademark dockets. Enter, calculate, monitor, and update critical IP deadlines in the firm's docketing system. Review USPTO notices, office actions, filing receipts, foreign counsel communications, and other IP documents to identify deadlines. Track prosecution, maintenance, renewal, annuity, registration, and post-grant deadlines. Monitor U.S. and foreign filing requirements, including PCT, national stage, and priority-related matters. Communicate upcoming deadlines and potential issues to attorneys and paralegals. Conduct regular docket audits and quality-control reviews to identify discrepancies or missing information. Maintain accurate electronic records and supporting documentation. Assist attorneys and paralegals with gathering information needed for upcoming filings. Provide guidance and backup support to other IP team members. Assist with training and onboarding related to docketing procedures. Identify opportunities to improve docketing processes, workflows, and technology. Stay current with USPTO procedures, IP prosecution practices, and docketing best practices. Qualifications Required: 2+ years of experience in IP docketing, intellectual property administration, legal support, or a similar detail-oriented role. Excellent attention to detail and accuracy. Strong organizational and time-management skills. Ability to manage multiple deadlines and competing priorities. Strong written and verbal communication skills. Ability to maintain confidentiality and exercise sound judgment. Strong computer skills and ability to learn new software quickly. Proficiency with Microsoft Office, particularly Outlook and Excel. Ability to work independently and as part of a team. Preferred: Experience in an intellectual property law firm or legal department. Patent and/or trademark docketing experience. Familiarity with USPTO procedures and terminology. Experience with foreign patent and trademark prosecution. Experience using IP docketing or legal practice management software. Experience with docket audits or quality-control reviews. IP paralegal or legal assistant experience. #J-18808-Ljbffr