Administrative Assistant

Job Description

Job Description

Office Technical Support Specialist

Pay: Competitive, based on experience $23-$25
Schedule: Full-time, Day Shift
Location: On-site

About the Opportunity

We are seeking a highly organized and detail-oriented Office Technical Support Specialist to support multiple business functions, including Human Resources, document control, accounting, and general office administration. This role is ideal for someone who enjoys variety in their work, has strong Microsoft Office skills, and takes pride in maintaining accurate records, documentation, and processes.

The successful candidate will be comfortable managing multiple priorities, supporting cross-functional teams, and ensuring tasks are completed accurately and efficiently.

Key Responsibilities

Document Control & Administrative Support

• Create, format, proofread, and maintain company procedures, policies, forms, and business documents.
• Manage document revisions, approval records, electronic files, and archived records.
• Assist with document retrieval for internal audits, customer requests, and compliance reviews.
• Review documents for accuracy, formatting consistency, grammar, and completeness.
• Maintain training documentation and records related to process updates.

Human Resources Support

• Assist with recruiting, interview scheduling, onboarding, and offboarding activities.
• Maintain confidential employee records, attendance information, and training documentation.
• Prepare HR forms, employee communications, and reports.
• Support HR compliance efforts and administrative projects.

Accounting Support

• Provide administrative support to Accounts Payable and Accounts Receivable functions.
• Assist with invoices, purchase orders, expense reports, receipts, and data entry.
• Maintain vendor and customer records and supporting documentation.
• Research and route invoice or payment discrepancies as needed.

General Office Administration

• Prepare reports, presentations, spreadsheets, correspondence, and other business documents.
• Maintain organized electronic filing systems and company records.
• Answer and direct incoming phone calls and assist visitors.
• Support leadership and departmental teams with projects, meetings, and administrative tasks.
• Learn and utilize ERP, HRIS, accounting, and document management systems.

Qualifications

Required Skills

• Proficiency in Microsoft Word, Excel, Outlook, and Microsoft 365.
• Strong document creation and formatting skills.
• Experience with Excel data entry, sorting, filtering, formulas, and reporting.
• Excellent proofreading, grammar, and business communication abilities.
• Strong organizational, time-management, and multitasking skills.
• Ability to work independently and manage competing priorities.
• Professional communication style and customer-service mindset.
• High level of discretion when handling confidential information.
• Ability to quickly learn new systems, processes, and software applications.
• Dependable, adaptable, and team-oriented.

Education & Experience

• High school diploma or GED required.
• Additional education or experience in Business Administration, Office Administration, Human Resources, Accounting, Records Management, or a related field is preferred.
• Prior experience supporting multiple departments in an office environment is a plus.

What Success Looks Like

• Maintaining highly organized and accurate records.
• Producing polished and error-free documents.
• Managing changing priorities effectively.
• Identifying and correcting discrepancies before they become issues.
• Taking ownership of assignments and following through to completion.
• Serving as a reliable resource for multiple departments across the organization.

Physical & Work Environment Requirements

• Primarily office-based work environment.
• Occasional interaction with operational or production areas.
• Ability to lift and move office supplies or records up to 25 pounds.
• Must follow workplace safety policies and procedures when required.

Apply today if you enjoy being the go-to person who keeps processes organized, documents accurate, and business operations running smoothly.

Pay Details: $23.00 to $25.00 per hour

Search managed by: Victoria Daggett

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.