Administrative Assistant 3

Administrative Assistant 3The nature of the work is focused on providing services which help ensure a safe, healthy, and effective or efficient work environment or providing personal amenities to employees.Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.Gathers, compiles and reports on information relevant to supervisor's assignment.Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves.Responds tactfully and promptly to inquiries and problems within established authority.Handles confidential information.May serve as the central contact for general department information.Coordinates a full range of meeting, event, and travel arrangements; manages calendars.Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery.Utilizes client's on-line reservation system to ensure that client travel policy is followed in order to provide cost-effective and convenient travel arrangements.Works with travel agents, airlines, and others regarding planning and customer service issues.Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes.Interprets needs, determines and produces effective presentation layout, and organizes final documents.Prepares special reports requiring the selection of relevant information from a variety of sources.Typically requires a Bachelors Degree and minimum of 5 years directly relevant work experience. Note: One of the following alternatives may be accepted: PhD or Law + 3 yrs; Masters + 4 yrs; Associates degree + 6 yrs; High School + 7 yrs.