Purchasing Assistant

Job Description

Job Description

Purchasing AssistantPosition Summary

The Assistant Buyer supports the procurement and supply chain team in acquiring materials, products, and services necessary to meet organizational requirements. This role is responsible for monitoring purchase orders, maintaining supplier relationships, supporting sourcing initiatives, and ensuring timely delivery of materials while helping optimize costs and maintain quality standards. The Assistant Buyer works cross-functionally with production, engineering, customer service, and supply chain teams to ensure operational success and customer satisfaction.

Key Responsibilities

• Monitor open purchase orders and proactively follow up with suppliers regarding scheduled deliveries and order status.
• Support vendor onboarding activities by collecting and processing required documentation and maintaining supplier records.
• Review Material Requirements Planning (MRP) data and assist with the timely creation and management of purchase orders.
• Assist in preparing Requests for Quotations (RFQs) and evaluating sourcing strategies to identify cost-effective procurement solutions.
• Maintain accurate procurement data within ERP and purchasing systems, including supplier information, pricing, purchase orders, confirmations, and inventory updates.
• Manage supplier communications through designated portals and communication channels.
• Address delivery concerns, communicate schedule changes, and escalate critical supply issues to procurement leadership as needed.
• Partner with Engineering to establish new part numbers, specifications, and supplier selections for new products and projects.
• Participate in supplier negotiations related to pricing, lead times, terms and conditions, and overall value.
• Utilize supply chain metrics and reporting tools to support purchasing decisions and inventory management.
• Process product rejection and nonconformance documentation, coordinate corrective actions with suppliers, and arrange disposition of defective materials.
• Serve as a liaison between Production, Engineering, Customer Service, and Customer Order Processing (COP) teams to help ensure products are delivered on time.
• Collaborate with team members to proactively identify and resolve procurement, inventory, and supplier-related issues.
• Support continuous improvement initiatives within purchasing and supply chain operations.

Required QualificationsEducation & Experience

• Associate degree in Supply Chain Management, Business Administration, or a related field; or equivalent combination of education and experience.
• 1-3 years of purchasing, procurement, buying, or supply chain experience.

Skills & Competencies

• Proficiency with Microsoft Office Suite, particularly Excel.
• Experience working with ERP systems, purchasing platforms, and asset management software.
• Strong verbal and written communication skills.
• Excellent organizational skills with strong attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Basic mathematical skills, including addition, subtraction, multiplication, and division.
• Strong analytical and problem-solving abilities.
• Ability to work effectively both independently and as part of a cross-functional team.

Preferred Qualifications

• Experience supporting global suppliers or international procurement activities.
• Exposure to supplier contract negotiations and vendor management.
• Manufacturing industry experience preferred.

Employee Value Proposition

• Opportunity to be part of a growing organization with significant long-term business expansion.
• Involvement in a major multi-year strategic initiative ("Project Power") expected to generate new business opportunities and career growth.
• Exposure to cross-functional teams and supply chain operations that support professional development within procurement and sourcing.

Reporting Structure

Reports To: Supply Chain Manager

Work Environment

• 100% onsite position.
• Monday-Friday schedule.
• Typical hours: 7:00 AM-3:00 PM or 8:00 AM-4:00 PM.
• Primarily office-based environment with moderate noise levels.
• Occasional visits to manufacturing and production areas required.

Job Type & Location

This is a Contract position based out of Sheboygan Falls, WI.

Pay and Benefits

The pay range for this position is $22.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sheboygan Falls,WI.

Application Deadline

This position is anticipated to close on Aug 25, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.