Office Coordinator

Job Description

Job Description

Are you obsessed with data, partner success, taking action, and changing the game? If you have a whole lot of hustle and a touch of nerd, come work with Pattern! We want you to use your skills to push one of the fastest-growing companies in the US to the top of the list.  

 

Pattern is the leader in global e-commerce and marketplace acceleration, headquartered in Utah's Silicon Slopes tech hub—with offices in Asia, Australia, Europe, and the Middle East. Hundreds of global brands — including Bosch, Nestlé, Stance, TUMI, and Panasonic — rely on the company’s e-commerce acceleration platform to grow their online sales on direct-to-consumer websites, online marketplaces, and other digital channels in more than 60 countries, all while managing fulfillment and logistics. With last year's revenue exceeding $1 Billion, Pattern has been named one of the fastest growing tech companies in North America by Deloitte and one of best-led companies by Inc. We place employee experience at the center of our business model and have been recognized as one of Newsweek’s Global Most Loved Workplaces®. 

 

We need an Office Coordinator to help keep our office organized, stocked, and running smoothly while supporting the EA team. This is a hands-on role that makes a real impact and lets you be part of a fun, collaborative environment. This is a part-time role, 5 days in office in Lehi.

What is a day in the life of an Office Coordinator?

• Stocking and organizing office snacks and supplies 
• Managing snack storage and office setup 
• Supporting the EA team with light administrative tasks as needed 
• Maintaining a tidy, organized office environment 
• Assisting with special projects and events as assigned 

 

What will I need to thrive in this role?

• Be able to be onsite 5 days a week from 8am- 12pm.
• Strong organizational skills: Keeping snacks and supplies well-organized and the office tidy. 
• Punctuality and reliability: Arriving on time in the mornings and consistently covering your scheduled shifts. 
• Attention to detail: Making sure items are properly stocked, labelled, and presented neatly. 
• Initiative: Noticing when things can be improved or need restocking without being asked. 
• Teamwork: Working well with others, especially the EA team and fellow assistants. 
• Positive attitude: Bringing energy and enthusiasm to repetitive or routine tasks. 
• Ability to lift and carry supplies: Being able to move snacks and products as needed. 

What does high performance look like?

• Strong organizational skills and attention to detail 
• Ability to work independently and as part of a team 
• Reliability and punctuality 

 

What does success look like in the first 30, 60, 90 days?

• First 30 days: Get to know Pattern’s office systems and processes, build relationships with your team and key partners, and become familiar with office operations, supplies management, and support workflows. 
• First 60 days: Start taking ownership of daily office coordination tasks, including supplies ordering, event support, and facility requests. Begin identifying areas for improved efficiency and support cross-team needs as they arise. 
• First 90 days: Manage all core office coordination responsibilities independently, contribute ideas for process improvements, and proactively support office initiatives. Be recognized by your peers as a dependable go-to resource for office operations.

What is the team like?

• You will work with the other C-Suite Executive Assistants and be supervised and mentored by the Senior Executive Assistant. This team is data driven and results oriented. You will collaborate regularly with members of your team to implement actionable solutions. Ideas and input are encouraged from all members.

Sounds great! What’s the company culture?

• Game Changers- A game changer is someone who looks at problems with an open mind and shares new ideas with team members, regularly reassesses existing plans and attaches a realistic timeline to goals, makes profitable, productive, and innovative contributions, and actively pursues improvements to Pattern’s processes and outcomes. 
• Data Fanatics- A data fanatic is someone who recognizes problems and seeks to understand them through data, draws unbiased conclusions based on data that lead to actionable solutions, and continues to track the effects of the solutions using data. 
• Partner Obsessed- An individual who is partner obsessed clearly explains the status of projects to partners and relies on constructive feedback, actively listens to partner’s expectations, and delivers results that exceed them, prioritizes the needs of your partners, and takes the time to create a personable experience for those interacting with Pattern. 
• Team of Doers- Someone who is a part of a team of doers uplifts team members and recognizes their specific contributions, takes initiative to help in any circumstance, actively contributes to supporting improvements, and holds themselves accountable to the team as well as to partners. 

 

What is the hiring process?

• Initial phone interview with Pattern’s Talent Acquisition Team 
• Focus Interview 
• Onsite interview with a panel of department leaders 
• Offer 

How can I stand out as an applicant?

• Discuss professional accomplishments with specific data to quantify examples 
• Provide insights on how you can add value and be the best addition to the team 
• Focus on mentioning how you would be partner obsessed at Pattern 
• Share experience on any side projects related to data and analytics 

 

Why should I work at Pattern?  

 

Pattern offers big opportunities to make a difference in the ecommerce industry! We are a company full of talented people that evolves quickly and often. We set big goals, work tirelessly to achieve them, and we love our Pattern community.

 

We also believe in having fun and balancing our lives, so we offer awesome benefits that include:

 

Onsite Fitness Center 

Casual Dress Code 

Competitive Pay  

 

Pattern provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability, status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. 

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.