Administrative Associate II

Administrative Associate II

The Administrative Associate II provides administrative and program support to the UGA Entrepreneurship Program, working primarily in support of the Program Coordinator III and the Director of Entrepreneurship. Based at Studio 225, the position serves to support the management of day-to-day communications, supporting a full calendar of events and programs, and assisting with the administrative operations of the academic Entrepreneurship certificate program. The Administrative Associate II reports to the Program Coordinator III of the Entrepreneurship Program. This position assists in representing the Entrepreneurship Program and will interact with students, faculty, alumni, donors, and UGA units campus-wide.

Knowledge, Skills, Abilities and/or Competencies - Strong written and verbal communication skills; comfortable serving as a first point of contact for students, faculty, alumni, donors, and external partners. Strong organizational skills, attention to detail, and the ability to manage multiple concurrent deadlines. Proficiency with standard office software; familiarity with, or willingness to learn, web content management, email marketing, and social media tools. Professionalism and discretion in handling program communications and data.

Physical Demands - Working in a standard office environment. Requires occasional local travel as needed, including monthly travel to the Terry Executive Education Center (TEEC). Ability to lift 15 lbs.

Is driving a responsibility of this position? Yes. Is this a Position of Trust? Yes. Does this position have operation, access, or control of financial resources? No. Does this position require a P-Card? No. Is having a P-Card an essential function of this position? No. Does this position have direct interaction or care of children under the age of 18 or direct patient care? No. Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)? Yes.

Credit and P-Card policy - Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy - Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities - Administrative/Communication Provide administrative support to the Director, Associate Directors, and Program Coordinator III Manage Entrepreneurship Program e-mail account: respond to general inquiries and forward messages when appropriate Assist with data management to track certificate students and student ventures Manage inventory of office supplies Placing order requests with Tate Print & Copy Services and with Terry Logistics Assist with communication with Launch Pad Residents Oversee the program's presence in social media Manage routine content updates to the Program's website Assist with the preparation and submission of payment forms for competition awards and travel reimbursements, coordinating with the Terry Business Office to ensure accurate processing Compile the weekly program newsletter Assist Program Coordinator III with promotional events for the program, campus-wide · Assist in delegating/overseeing tasks to student workers Assist with program support of Society of Entrepreneurship (SoE) and SoE events

Duties/Responsibilities - Program Assistance Assist Program Coordinator III in planning and executing program events, including: Graduation Events for ENTR Certificate holders Startup Showcase Support the program's pitch competitions and accelerators (Next Top Entrepreneur, Next Great Consumer Brands, UGA Venture Prize, UGA Health & Wellness Pitch Competition, Build Test Accelerator, and Idea Accelerator): assist in building application portals, manage applicant communications, prepare judging materials, and coordinate day-of logistics Provide administrative support for the Georgia Bulldog Angel Network (GBAN) monthly forum, including registrations, RSVPs, name tags, and materials set-up and breakdown Coordinate communications and travel logistics for finalists in the two national competitions hosted each spring Represent the program at campus-wide fairs and promotional events, Launch Pad related events (welcome, study breaks, socials w/ SoE) Fall Welcome Social and Kickoff SoE information sessions Students2Startups – 2 - fall and spring Next Top Entrepreneur Competition – spring Next Great Consumer Brands Competition – spring FABricate – spring Athens Startup Week Terry Majors Night – 2 – fall and spring Carry out Program Coordinator III's routine administrative and program-related duties as needed Other duties as assigned