SENIOR CLERK

Senior Clerk - 55004955 Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available. The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes Florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities. As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free. Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency's learning management system, you have access to hundreds of computer-based training and instructor-led courses. Your specific responsibilities include performing front desk receptionist coverage or any other area to promote and enhance the production level of administration overall; including communication/switchboard, security, customer service, information, dissemination, administrative reports and other administrative support tasks as identified by the Office Operations Manager. Prepares personnel actions including, but not limited to, recruitment, selection, classification packages and performance evaluations. Works with management and staff to prepare, and research as necessary, personnel paperwork in accordance with department requirements. Keeps up to date on the latest Human Resources procedures and policies. Disseminates information via various methods i.e., email, flyers, posters, one-on-one briefs or in group settings. Coordinates with the District Human Resources (HR) office to assist employees with general human resources issues, Family Medical Leave Act, Worker's Compensation, People First System and job opportunities. Coordinates with supervisors and on-call personnel to create detailed calendar year schedule. Creates, posts and makes revisions to on-call schedules, memorandum, etc. Acts as Training Coordinator responsible for gathering, organizing, inputting and disseminating training information for/to staff. Leadership in the development of staff annual training plan. Responsible for maintenance of plans folders and timely update of staff training information. Updates and distributes tracking tools for monitoring mandatory and position required training. Works with maintenance supervisory staff to arrange inmate training each year. Prepares and processes fiscal paperwork for purchases and by Electronic Procurement Requisitions, Local Purchase Orders and Purchasing Card charges in Florida Accounting Information Resources subsystem (FLAIR) according to current directives and procedures. Process invoices/warrants in accordance with provisions and requirements of Section 215.422. F.S., Assists with tracking and reporting operating budget expenditures and encumbrances. Prepares travel documents and travel reimbursements. Provide support in the annual inventory process by locating and scanning assigned property and equipment. Performs administrative support duties and responsibilities assisting the staff. Creates memorandums, letters, spreadsheets, reports, presentations, and schedules consistent with approved formats as needed by staff. Performs timekeeping duties. Reviews and distributes mail. Coordinates, schedules, and sets up conferences and meetings for the Office/Section. Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks. Serves on and supports special events committees such as Safety Coordination, Employee Orientation, and Awards and Recognition as needed. Maintains and updates SharePoint site as needed. Assist in Emergency Operation Recovery Efforts. Requests new On-Call Assignments, submitting related paperwork to District Secretary's office for review and signature then routing to District HR office for processing. Maintain motor vehicle logs. Ensure that appropriate recording keeping of Department of Transportation motor vehicle usage is conducted on a monthly basis. Notify and obtain vehicle use information for all vehicles within the cost center on a monthly basis. Record operator of vehicles and file any signed gas receipts for each vehicle in the log. Update log sheets for each vehicle into keymaster on a monthly basis. The successful candidate will have the following required knowledge, skills, and abilities: Knowledge of office procedures and practices. Knowledge of budget management and/or procurement of goods and services. Knowledge of records and file management. Skill in reading, understanding and applying applicable rules, regulations, policies and procedures. Skill in using correct spelling, grammar and punctuation. Skill in planning, organizing and coordinating work assignments. Skill in listening to and understanding the needs of both internal and external customers. Skill in independent planning, coordinating, completing and tracking the status of assignments. Skill in following oral and written instructions. Ability to communicate effectively orally and in writing. Ability to establish and maintain effective working relationships with others. Ability to collect information/data and review for accuracy and completeness. Ability to use office equipment, Microsoft software applications, and databases. To be in compliance with the District Two Loss Prevention Procedure, and be aware of reducing personal injury and vehicular accidents. The incumbent of this position will at times be required to work during weekends, nights, or holidays due to emergency conditions. This position will be required to respond before, during and following emergency situations. The incumbent of this position is required to work with or around Department of Corrections inmates. Minimum qualifications: High School diploma or Certification of High School Equivalency. The State's total compensation package for employees features a highly competitive set of employee benefits including: Health insurance (over 90% employer paid) $25,000 life insurance policy (100% employer paid) Dental, vision and supplemental insurances State of Florida retirement package 10 paid holidays a year Generous vacation and sick leave Career advancement opportunities Tuition waiver for public college courses A variety of training opportunities Employee Assistance Program (EAP) You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, provide a letter of Registration Exemption from the SSS, or provide other documentation as proof of an exemption. The Florida Department of Transportation values the service veterans and their family members have given to our country and supports the hiring of returning service members and military spouses. Qualified individuals with disabilities are encouraged to apply. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation's Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation's Human Resources Office at View phone number on click.appcast.io for assistance. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.