Administrative Support Specialist II

Job Description

Job Description

The Administrative Support Specialist II will provide administrative/secretarial support for the department/division such as answering telephones, assisting visitors, and resolving and/or referring to a range of administrative problems and inquiries.

A sample of the types of duties this position will perform include but are not limited to:

• Operate personal computer to prepare, maintain, modify, and file a multitude of written correspondence and/or memos from dictation, verbal direction, or from knowledge of established department/division policies.
• May prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings. Maintain a current internal phone list and distribute with updates as they occur.
• Compile, format and edit, correspondence and reports using Microsoft Word, Excel, and PowerPoint.
• Assist with other related clerical duties such as photocopying, faxing, filing, and collating.
• Coordinate and perform a range of staff and/or operational support activities for the unit.
• Coordinate the purchase of supplies, equipment, and/or services ordering and inventory control.
• Scheduling appointments and meetings, operating reproduction machines; filing correspondence and miscellaneous documentation; distributing mail; inventorying and managing government property; inventorying and managing project records; creating files; timekeeping; and data entry.

Education

• Associates degree in related field is required. Two (2) years of work direct experience may substitute for the education requirement.

Experience

• Minimum of six (6) years of commensurate experience in a business office environment is required, eight (8) years total if no degree.

Special knowledge, skills, & abilities

• Must be proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams). Visio and Webex experience desired.
• Must be courteous, customer focused, well organized, flexible, and able to demonstrate proficient communication.
• Ability to communicate effectively, both orally and in writing required.
• Ability to gather data, compile information, and prepare reports required.
• Must be able to maintain confidential records and information.
• Knowledge of supplies, equipment, and/or services ordering, and inventory control required.
• Must be skilled in the use of operating basic office equipment.

SKT, Inc. is an EEO/Veteran/Disabled employer. To review a list of benefits, please visit 222.sktcorp.com/careers/