Purchasing Specialist

Job Description Do you have experience with Microsoft Dynamics 365 Business Central (or NAV) and enjoy managing purchasing from start to finish? This is an opportunity to join a team where your work directly supports daily operations. We’re looking for a detail-oriented Purchasing Specialist who excels at vendor management, purchase order processing, and invoice accuracy while keeping critical materials moving without delays.

PURCHASING SPECIALIST

LOCATION

Haltom City, TX | Onsite

COMPENSATION & SCHEDULE

$25.00–$27.00 per hour Monday–Friday, 8:00 AM–5:00 PM with occasional overtime Full-time, W-2 employment Start Date: ASAP Must be pet Friendly - two small dogs onsite

ROLE IMPACT

As the Purchasing Specialist, you’ll manage the purchasing lifecycle from sourcing and purchase order creation through invoice verification and vendor follow-up. Your ability to maintain accurate records, build strong vendor relationships, and resolve issues quickly will help ensure technicians have the equipment and supplies they need to keep operations running efficiently.

KEY RESPONSIBILITIES

Create and manage purchase orders for equipment, parts, and operational supplies based on business needs. Source vendors, compare pricing, and coordinate purchasing activities to obtain the best value and delivery timelines. Monitor open purchase orders, proactively follow up with vendors, and resolve shipping delays or order discrepancies. Perform three-way matching of purchase orders, receiving documentation, and invoices before payment processing. Maintain accurate purchasing and vendor records within Microsoft Dynamics 365 Business Central, NAV, or D365. Review invoices for accuracy, coding, and payment readiness while supporting accounts payable activities. Assist with accounts receivable follow-up by contacting customers regarding outstanding invoices and confirming payment schedules. Support month-end reconciliations and maintain organized documentation for reporting and audits.

MINIMUM QUALIFICATIONS

3–5 years of purchasing experience with purchase order management and vendor coordination. Experience supporting accounts payable and accounts receivable functions, including invoice reconciliation. Proficiency with Microsoft Dynamics 365 Business Central, NAV, or D365, along with strong Microsoft Excel skills.

CORE TOOLS & SYSTEMS

Microsoft Dynamics 365 Business Central (Business Central) Microsoft Dynamics NAV (NAV) Microsoft Dynamics 365 (D365) Microsoft Excel Purchase Order and Vendor Management Systems

PREFERRED SKILLS

Experience in manufacturing, technical services, construction, or other operations-driven environments. Familiarity with ISO/IEC 17025 documentation or regulated quality systems. Strong communication and follow-up skills with the ability to build positive vendor and customer relationships.

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