Administrative Assistant

Job Description

Job Description

We exist for one reason and one reason only. To save our clients time. We believe their time has value, and far more value than our small convenience fee. We strive to get our clients in and out in less than five minutes. Sometimes it takes a few extra, if they have multiple things to do, but for tags, titles, registrations, renewals and most common State of Alaska DMV forms, we are the very embodiment of fast, quality customer service.

Job description

Administrative Assistant

Are you looking for a supportive and motivating work environment? Do you thrive in a place where your contributions truly matter? If so, we want you to join our team!

We are seeking a highly motivated, experienced Administrative Assistant to provide essential support to our management team. By joining UMV, you will become a key member of a community focused company and contribute to a culture that values exceptional service and teamwork. Enjoy benefits such as healthcare, shared employee ownership, paid time off, a 401K with matching, and opportunities for professional growth!

What you will be doing:

• Assist with administrative tasks for the President, VP of Operations, HR Manager and Finance Manager

• Manage calendars, schedule meetings and take/distribute meeting minutes

• Coordinate travel

• Coordinate and oversee community/business events

• Assist HR with the hiring process and onboarding employees

• Collaborate with our advertising agency and vendors

• Assist with report creation, consolidation and distribution

• Occasionally work in the branch lobby, greet customers and perform basic vehicle transactions

• Manage additional tasks as assigned 

Minimum Qualifications & Physical Requirements:  

• At least 18 years of age

• High school diploma or equivalent

• Able to pass a background check

• Have a valid  Alaska  Driver's License or ID, with a clean driving history 

• Reliable and punctual

• Professional in appearance and communications  

• Comfortable with variable daily workloads and pace

• Highly proficient in all aspects of the Microsoft Office Suite including SharePoint 

• Demonstrated experience successfully engaging with senior levels of management 

• Demonstrated exceptional written and interpersonal communication skills 

• Comfortable working autonomously, overcoming challenges and finding solutions 

• Well organized and have shown the ability to effectively handle multiple tasks simultaneously and changing priorities 

• Able to react with appropriate urgency to situations that require a quick turnaround 

• Experience in handling monetary transactions 

• Anticipate needs and take initiatives to find solutions 

• Ability to travel locally and occasionally throughout Alaska 

• Able to type 40 WPM 

• Capable of standing and sitting for long periods

• Able to lift 50 lbs. regularly

  Schedule/Location:  

• Monday - Friday

• Occasional Saturdays supporting community/business events

• Primary work location will be in the UMV Wasilla branch 

Compensation:  

• Up to $25 an hour DOE

• Potential annual performance bonus

• Mileage reimbursement  

*Starting pay will be determined by experience and qualifications.

Benefits:  

• Paid Time Off/Sick Leave

• Paid Holidays  

• Healthcare

• Dental

• Vision

• 401K with 4% match

• Referral Program 

• Equity ownership with potential dividend payments 

With our “FIERCE” values, we aim to provide the most exceptional, upbeat, and empathetic customer service to Alaskans so they can enjoy their lives in this beautiful state we call home.  

• Find the Yes - Challenge accepted! - Willing to take on difficult projects, deadlines and tasks. Always go one step further for the clients.   

• Innovative - Creative Solutions - Find, design and create new pathways to success. Embrace new opportunities to provide additional services or business lines.   

• Empath - We Care - About our employees - About our clients - About our Community - And about the challenges they all face.  

• Respect - Extend Grace -Honor yourself and others with a humble and appreciative demeanor.   

• Consistency - Right Way Always - The achievement of a level of performance that does not vary greatly in quality over time.    

• Excellence - Strive for Perfection - Everything we do is with maximum effort and quality, including opportunities for improvement.  

Career and Development Opportunities:  

• Additional training and classes for professional growth 

To apply, submit a resume and two professional references.

Join UMV and be part of a team that values exceptional service, teamwork, and a positive work environment!