Outreach and Events Coordinator

Chicago Center on Democracy Event Coordinator

Under general guidance, the job performs a broad range of operational business activities relating to the design, planning, and execution of events and programming. The Chicago Center on Democracy at the University of Chicago seeks a creative, detail-oriented individual to coordinate outreach and events oriented around topics of democracy. Reporting to the center's Operations Director, this person in this role organizes and implements events, and plans, creates, and disseminates information about activities of the center.

Responsibilities

• Dream up interesting events and activities we can organize for students and others.
• Coordinate with speakers and guests.
• Create and manage registration pages.
• Reserve venues.
• Correspond with vendors.
• Determine ways to make students aware and interested in our events and activities.
• Support reimbursements.
• Set up venues: put up signage, bring center merchandise, ensure catering arrives, etc.
• Provide introductory remarks for some events.
• Provide support for A/V issues.
• Maintain inventory of event supplies.
• Ensure the seating is set up correctly in the room.
• Communications coordination
• Manage the center's social media planning and strategy, developing and publishing content across social channels.
• Manage content on the center's website, creating and updating copy and images for news, event listings, and other pages.
• Draft content for mailing list.
• Implement strategies to grow subscribers to our channels.
• Help with administrative matters at the center, especially calendar management for the faculty director.
• Conduct certain research support tasks, as needed.
• Be available to help address other needs of the center that arise.
• Plans and schedules events, programs, and outreach. Coordinates event-day logistics, and performs other routine assignments with guidance from others.
• Maintains guest lists and assists with mailing invitations and creating brochures for the event.
• Performs other related work as needed.

Minimum Qualifications

Education: Minimum requirements include a college or university degree in related field.

Work Experience: Minimum requirements include knowledge and skills developed through less than 2 years of work experience in a related job discipline.

Preferred Qualifications

• Education: A college or university degree in a social sciences field.
• Experience: Demonstrated experience in a professional setting organizing events.
• Technical Skills or Knowledge: Event planning, social media management, graphic design, website management.

Preferred Competencies

• Knowledge of issues related to democracy.
• Communications expertise, both written and spoken.
• Capacity to stay on top of tasks and prioritize among competing priorities.

Working Conditions

• Person in this role must be available to work in person at the University of Chicago campus in Hyde Park, Chicago, though a certain amount of remote work may be allowed.
• Availability to work some evenings and occasional weekends to staff events.
• Workspace, and all needed materials and supplies will be provided.

Application Documents

• Resume/CV (required)
• Cover Letter (required)
• References (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Communications

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Pay Range

$50,286.00 - $65,076.00

The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call View phone number on click.appcast.io or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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