Event Coordinator

POSITION: Event Coordinator REPORTS TO: General Manager FLSA STATUS: Salary Exempt Immediate hire Position Summary Provides professional client service and support in the planning, organization and coordination of events within Jekyll Island Convention Center and monitors the logistics of these events. The Coordinator handles all tasks from the time the events are turned definite through the conclusion of the event and becomes the main means of communication between the client and the internal departments within Jekyll Island Convention Center. Essential Duties & Responsibilities Ensures successful event coordination activities by monitoring events, maintaining close contact with clients and staff to ensure successful service level are achieved. Meets with client groups to plan and organize assigned meetings and/or events. Assists Sales Department with Site Tours for potential clients. Guides clients in preparation of events by interpreting and explaining contract provisions, policies, and procedures. Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details. Prepares cost estimates and monitors final billing. Provides clear, concise and timely communication of detailed requirements to operational departments. Serves as primary liaison between clients and facility departments. Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events. Follows up on all client requests, concerns and problems. Ensures event operational functions are maintained including: inventory, services and workflow. Attends appropriate planning, organization and other event and facility meetings in support of facility operations. Serves as manager on duty as required. (Evenings and Weekends) Maintains the proper image and generates positive public relations with patrons and staff. Prepares daily directions and room signage for events Works extended/ir #J-18808-Ljbffr