Estimating Assistant Subcontractor Outreach Caller

Job Description Job Description Job Summary We are seeking a reliable and detail-oriented individual to join our estimating team as a Subcontractor Outreach Caller. This role is focused on making outbound calls to subcontractors throughout the day to gather interest, availability, and project-specific information, followed by accurate data entry into our internal spreadsheets and systems, as well as entering Purchase Orders, Change Orders, and various other admin duties. This is NOT a sales call position.

Key Responsibilities Make high-volume outbound calls to subcontractors and suppliers to request bids, confirm scope, check availability, and follow up on outstanding quotes
Clearly communicate project details and bid requirements over the phone
Accurately document all call outcomes, pricing information, subcontractor responses, and notes in Google spreadsheets and company databases
Maintain organized records of subcontractor contacts, bid statuses, and communication history
Assist with basic follow-up emails when needed
Enter Purchase Orders, Change Orders and any other duties the Project Manager and Estimators may need
Qualifications Strong verbal communication skills and clear, professional phone presence
Comfortable making repetitive outbound calls throughout the workday
Excellent attention to detail and data entry accuracy
Proficient in Google Sheet (sorting, filtering, basic formulas)
Ability to work independently and stay focused in a structured, task-oriented environment
Previous experience in cold calling, telemarketing, inside sales, or construction-related administrative roles is a plus (but not required)
Ideal Candidate You are organized, persistent, comfortable on the phone, and take pride in keeping information accurate and up-to-date. This is a great entry-level or steady role for someone who enjoys straightforward, process-driven work in the construction industry. If you are reliable, have a strong work ethic, and are looking for consistent daily responsibilities, we’d like to hear from you!