Administrative Assistant

The Opportunity

The University of Virginia Investment Management Company (UVIMCO) provides investment management services to the University of Virginia and associated organizations. UVIMCO is looking for a proactive and organized Administrative Assistant to support the broader operations team. The position would report to the CFO, who oversees investment operations and corporate accounting, including safeguarding assets, investment data management, external reporting, audit, tax, and related compliance. This position interfaces with team members across the organization, shareholders, external investment managers, banks, vendors, and other third parties.

UVIMCOs team represents an exceptional group of investment management professionals who are grounded in the mission and values of the University of Virginia. We manage over $15 billion for the University of Virginia and are proud of the positive impact that our work has on generations of UVA students, faculty, staff, and patients.

We value integrity, collaboration, excellence, diversity of thought, and intellectual honesty and expect the same from our external fund managers and partners.

Why Work for UVIMCO

• Opportunity to work for a leading University endowment
• Culture of motivated and dynamic investment and operational professionals
• Investments have a tangible and positive impact on the University of Virginia
• Establish relationships with University and industry leaders

Who We Are Looking For

Primary Responsibilities:

• Perform general administrative support for CFO and members of the operations team such as mailing, printing, electronic filing, scheduling, maintaining contact lists, updating worksheets, and executing mail merges
• Receive, screen, and prioritize certain incoming team emails and provide requested information
• Assist in recurring compliance reporting to counterparties
• Respond to KYC/FACTA/CRS documentation requests
• Support UVIMCOs information outreach requests (e.g., mail blasts, valuation campaigns)
• Assist with form/document completion and signature processes; improve and maintain checklists
• Perform and support internal records/data validation, capture, and cleanup initiatives
• Maintain documentation for specific processes such as shareholder documents, proxies, business licenses, and certain tax/regulatory filings
• Assist in preparation for annual audit and tax requirements, including the tracking of K-1s and audited financial statements, as well as the compilation of audit support
• Coordinate with legal administrator to track down executed documents necessary for funding
• Participate in shared coverage for critical operations functions during the holidays and other office closures
• Act as project manager on ad hoc projects to support operational initiatives

Skills and Qualifications

The ideal candidate will possess:

• Two to five years of related professional work experience. Bachelors degree is preferred but not required
• Excellent computer skills, including fluency in Microsoft Office (Outlook, Excel, Word) and Adobe Acrobat Pro. Experience with document management software preferred
• Excellent organizational skills and attention to detail
• A cooperative and service-oriented attitude and demeanor
• A proficient and professional manner, with strong verbal and written communication and interpersonal skills.
• An ability to handle multiple tasks, prioritize responsibilities, and maintain discretion with confidential information
• An ability to solve problems independently or with minimal supervision

Commitment to Diversity, Equity, and Inclusion

We are committed to advancing diversity and inclusion across the investment management industry. We celebrate diversity and welcome individuals from different backgrounds, races, ethnicities, and genders. We provide an inclusive environment of mutual respect for all employees. We believe that diversity and inclusion are essential to our success as a top institutional investor, and we seek to attract and retain the most qualified people from a diverse candidate pool.