Payroll Specialist

Payroll Specialist (Construction)

Overview

We’re seeking a detail-driven Payroll Specialist to own the full-cycle payroll process in a fast-paced construction environment. This role is heavily focused on certified payroll, prevailing wage compliance, and system reconciliation , ensuring employees are paid accurately while meeting all regulatory requirements.

You’ll partner closely with field teams, accounting, and operations to keep payroll running smoothly across multiple active jobs.

Key Responsibilities

• Collect and review daily jobsite reports from foremen, verifying completeness, signatures, and production/unit data, while ensuring submissions remain timely.
• Audit foreman reports against timekeeping systems (T-Sheets or equivalent), resolve discrepancies, and coordinate corrections directly with field leadership.
• Input and maintain daily labor data within ProContractor (or similar ERP systems) after job activity updates are completed.
• Manage concurrent payroll cycles, maintaining both the current working week and the processing payroll batch.
• Ensure proper wage application across standard and prevailing wage projects, maintaining full compliance with job and regulatory requirements.
• Perform weekly payroll processing, followed by reconciliation between timekeeping platforms and payroll/accounting systems.
• Prepare payroll summaries and supporting documentation for internal approval, ensuring accuracy before finalization.
• Review certified payroll reports for compliance, validating hours, classifications, pay rates, and adjustments such as per diem and sick time.
• Generate and submit ACH/NACHA files for direct deposit after payroll approval.
• Process and remit weekly payroll tax payments (federal and state) and administer retirement contributions (401k).
• Compile quarterly payroll tax filings and Washington L&I reports, including reconciliation and payment processing upon approval.
• Produce certified payroll reporting (weekly) and journeyman reporting (monthly), distributing to customers and stakeholders as required.
• Maintain accurate employee payroll records, including onboarding, offboarding, and documentation compliance.
• Coordinate benefits-related data, including annual health insurance renewals and submission tracking.
• Address daily payroll-related inquiries, adjustments, and exceptions with a high degree of accuracy and confidentiality.
• Take ownership of payroll operations by identifying process improvements and anticipating business needs.

Required Experience & Skills

• 3+ years of construction payroll experience with hands-on weekly payroll processing
• Strong experience with certified payroll and prevailing wage compliance
• Demonstrated ability to reconcile payroll, timekeeping, and accounting systems
• Knowledge of payroll taxes, deductions, and direct deposit processing (ACH/NACHA files)
• Familiarity with time tracking platforms such as T-Sheets
• Experience preparing and reviewing payroll-related reports (tax filings, L&I, certified payroll, etc.)
• High attention to detail with strong data accuracy skills
• Ability to thrive in a deadline-driven, fast-moving environment
• Proactive, self-sufficient work style with strong ownership mindset

Preferred Qualifications

• Experience with ProContractor, Viewpoint, or similar construction ERP systems
• Exposure to union payroll environments
• Background in accounting or finance
• Associate or Bachelor’s degree (preferred, not required)

Why Join Us?

• Be part of a growing construction firm with a strong pipeline of commercial and public projects
• Opportunity to expand your responsibilities and grow within the organization
• Collaborative team environment with strong operational support
• High-impact role where your work directly supports both employees and business success

This is a Contract to Hire position based out of Kennewick, WA.

The pay range for this position is $18.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Kennewick,WA.

This position is anticipated to close on May 30, 2026.

About Aerotek

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.