HUMAN RESOURCES ADMINISTRATIVE ASSISTANT

The F&B Administrator *will coordinate office activities and operations while providing clerical and administrative support to management including payroll, record keeping, and daily reports. Job Description Core Values & Expectations: Treat all other co-workers with dignity and respect regardless of position. Demonstrate dependability by calling-in only when necessary, showing up on time, being prepared to start your shift, and doing your job as described below. Always be honest. Admit mistakes, learn from mistakes, and move forward. Demonstrate an ability to accept constructive criticism and guidance from supervisors. Be professional by showing politeness and courtesy to co-workers and guests under all circumstances. When you don’t know information, how something works, unsure of policy or procedures, or are unclear; seek answers from your supervisor. Major Responsibilities/Activities: Maintain and update team member time keeping and attendance records. Maintain daily tip records. Works closely with HR and Accounting on team member issues and payroll variances. Provide daily, weekly, and monthly reports such as sales, revenue, and overtime. Coordinates and schedules meetings and conferences for team members. Maintain all F&B Team Members files. Track team member evaluations, communicate and follow up with managers. Maintain IHS inspection reports. Assists in updating department SOP’s Assists with cost transfers and monthly inventory. Provides administrative support to Director of F&B and managers. Respond to and create department correspondence, memos and staff meeting minutes. Orders and maintains supplies and arranges for equipment maintenance. Organizes and maintains file system, files correspondence, documents and records as directed. Performs other duties as assigned. Minimum Requirements: Preference is given to qualified Santa Ana Tribal members. High school diploma or GED required. Undergraduate Degree a plus. Minimum of four years’ experience in a similar administrative role and/or related area. Excellent written and verbal communication skills and the ability to communicate with multiple levels of management. Must be able to read, write, speak, and understand English. Bilingual (Spanish/English) preferred. Must have advanced Computer capabilities. Knowledge of spreadsheet software and word processing software required with use of Microsoft products including Word, Excel, Outlook, and Access preferred. Knowledge of software systems required with use of company software applications preferred. A smartphone capable of running company applications and communication systems is required. If a smartphone is not provided by the company, a candidate or employee may be provided a smartphone of the company’s choice, through a payroll deduction program. All employees are required to proficiently use a smartphone for company applications, email, and text. Must be able to obtain and maintain a Pueblo of Santa Ana Gaming Regulatory Commission key gaming license. Essential Mental Functions: The essential mental functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Maintains a strict level of confidentiality regarding company information. Ability to work on assignments that are complex in nature while exercising sound judgment in problem resolution and actively participates in making recommendations. Display strong verbal and written communication skills. Able to read and interpret written information. Writes clearly and informatively, edits work for spelling and grammar and varies writing style to meet needs. Must be able to work independently and exercise good judgment in handling a variety of situations. Strong numerical or statistical aptitude. Strong mathematical skills. Strong organizational skills. Proven ability to provide outstanding customer service. Must have excellent problem-solving abilities. Must be a detail oriented, organized individual with the ability to multi-task. Must be able to work in a fast-paced environment. Must be able to deal with stressful situations in a professional manner. Essential Physical Functions: The essential physical functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the position, the employee is frequently required to stand, walk, turn, use hands and fingers to grasp, handle, and feel, reach with hands and arms, talk and hear. Ability to use electronic equipment including computers, smart phones, and calculators. Must be able to work various hours as needed including weekends and holidays. Must present self in a well-groomed, professional appearance. The employee must be able to lift up to 25 pounds. Must be able to work at a fast pace. Must be able to handle stress effectively. Must be able to maneuver around the office and the facility as needed to collect and distribute all necessary documents. Must be able to sit for long durations of time. Physical ability to safely perform the essential job functions of the position. Equipment Used Smartphones, computers, timeclocks, and all other equipment assigned to the position. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee’s duties are performed indoors in a climate controlled non-smoking environment. #J-18808-Ljbffr Socket.dev