Construction Document Controller

About Ascendion

Ascendion is a full-service digital engineering solutions company. We make and manage software platforms and products that power growth and deliver captivating experiences to consumers and employees. Our engineering, cloud, data, experience design, and talent solution capabilities accelerate transformation and impact for enterprise clients. Headquartered in New Jersey, our workforce of 6,000+ Ascenders delivers solutions from around the globe. Ascendion is built differently to engineer the next.

Ascendion | Engineering to elevate life

We have a culture built on opportunity, inclusion, and a spirit of partnership. Come, change the world with us:

• Build the coolest tech for world’s leading brands
• Solve complex problems - and learn new skills
• Experience the power of transforming digital engineering for Fortune 500 clients
• Master your craft with leading training programs and hands-on experience

Experience a community of change makers!

Join a culture of high-performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion.

Role: Construction Document Controller / Project Coordinator

Location: Phoenix, AZ

Work Arrangement: 100% Onsite

Industry: Data Center / Mission-Critical / Technology Infrastructure

Position Overview

• We are seeking an experienced Construction Document Controller / Project Coordinator to support a large-scale construction program. This role will be responsible for maintaining accurate, complete, and traceable project documentation throughout the construction lifecycle—from design and construction through commissioning, turnover, and closeout.
• The ideal candidate will have hands-on experience managing construction drawings, RFIs, submittals, document revisions, O&M manuals, as-built documentation, commissioning records, and closeout packages while coordinating with Construction Managers, Project Engineers, General Contractors, subcontractors, design consultants, and Operations teams.
• This is a highly visible role supporting complex construction projects where document accuracy, organization, compliance, and timely delivery are critical to project success.

Key Responsibilities

• Manage and maintain project documentation throughout construction, commissioning, turnover, and closeout.
• Maintain document registers, logs, trackers, revision histories, approval status, and distribution records.
• Review and track RFIs, submittals, drawings, specifications, transmittals, change documentation, and technical deliverables .
• Monitor overdue or incomplete documentation and proactively follow up with responsible parties.
• Coordinate with Construction Managers, Project Engineers, General Contractors, subcontractors, A&E teams, commissioning teams, QA/QC, and Operations.
• Manage turnover and closeout documentation, including:
• O&M manuals
• As-built drawings
• Commissioning documentation
• Warranty packages
• Testing reports
• Training records
• Equipment documentation
• Ensure documents follow established naming conventions, metadata requirements, revision controls, approval workflows, and project standards.
• Maintain organized electronic project records and ensure documentation is readily accessible and audit-ready.
• Identify documentation gaps, inconsistencies, and missing deliverables and drive them to resolution.
• Support project meetings, action-item tracking, status reporting, and documentation reviews.
• Assist with project turnover and operational acceptance activities.
• Develop and maintain document-control processes, workflows, checklists, and reporting tools.
• Support continuous improvement initiatives to improve document quality, visibility, and processing efficiency.

Required Qualifications

• 5+ years of experience in Construction Document Control, Project Documentation, Construction Administration, Project Coordination, Project Controls, or a related field.
• Hands-on experience working with construction documentation, including:
• RFIs
• Submittals
• Construction drawings
• Specifications
• Transmittals
• Change documentation
• As-built drawings
• O&M manuals
• Experience with turnover, commissioning, or project closeout documentation .
• Experience working with electronic document management systems (EDMS/CDE).
• Strong understanding of document revision control, approval workflows, and document tracking.
• Experience coordinating with contractors, subcontractors, engineers, project managers, and other project stakeholders.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage a high volume of technical documentation while maintaining accuracy and traceability.
• Strong written and verbal communication skills.
• Proficiency with MS Office, particularly Excel, Word, Outlook, and SharePoint .

Preferred Qualifications

• Experience supporting data center, mission-critical, semiconductor, industrial, infrastructure, or large-scale commercial construction projects.
• Experience with Procore, ProjectWise, Aconex, Autodesk Construction Cloud/BIM 360, ProjectSight, or similar platforms .
• Experience supporting commissioning and operational turnover.
• Experience with QA/QC documentation and audit-ready project records.
• Familiarity with construction specifications, Division 01 requirements, and contractual deliverables.
• Experience with project controls, scheduling, procurement, or construction administration.
• Bachelor's degree in Construction Management, Engineering, Business, or a related discipline is a plus.

Location: 100% Onsite in Phoenix, AZ

Salary Range:  The salary for this position is between $150,000 - $155,000 annually. Factors which may affect pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.

Benefits : The Company offers the following benefits for this position, subject to applicable eligibility requirements: [medical insurance] [dental insurance] [vision insurance] [401(k) retirement plan] [long-term disability insurance] [short-term disability insurance] [personal days accrued each calendar year. The Paid time off benefits meet the paid sick and safe time laws that pertains to the City/ State] [12-15 days of paid vacation time] [6-8 weeks of paid parental leave after a year of service] [9 paid holidays and 2 floating holidays per calendar year] [Ascendion Learning Management System] [Tuition Reimbursement Program]

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