AP Clerk

Job Description

Job Description

Description:

Accounts Payable & Receivable

• Process and manage full-cycle Accounts Payable using QuickBooks Online
• Maintain accurate Accounts Receivable records and assist with collections as needed
• Verify invoices, purchase orders, and payment requests for accuracy and approval
• Prepare and process vendor payments in a timely manner
• Reconcile vendor, credit card statements, FACTS and resolve discrepancies
• Assist with account reconciliations and data entry accuracy
• Help prepare financial reports as requested
• Maintain organized digital and paper records
• Communicate with vendors regarding billing or payment questions
• Record keeping for Donor Database and Invoicing

Financial & Administrative Support

• Assist with month-end closing procedures
• Maintain and manage the Purchase Order system, Planergy
• Assist with annual audits or financial reviews if needed
• Sort and distribute incoming mail
• File and maintain organized financial and administrative records
• Support the business office with additional clerical and financial tasks as assigned

Other Skills Required

• Must be highly knowledgeable and experienced in QuickBooks Online
• Strong attention to detail and organizational skills
• Excellent communication, troubleshooting, and managing priorities while working with several departments simultaneously
• Ability to maintain confidentiality and handle sensitive financial information
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Proficient in Microsoft Office and Excel with general knowledge of office technology

Preferred Qualifications

• Previous experience in Accounts Payable, Accounts Receivable, or bookkeeping
• Experience working in a school or nonprofit environment preferred