Administrative Coordinator I

Posting Summary

Posting Number: STA00714PO26 | Job Family: Administrative Support | Job Function: Administrative Services | USC Market Title: Administrative Coordinator | Job Level: P1 - Professional | Campus: Columbia | Work County: Richland | College/Division: College of Engineering and Computing | Department: CEC Computer Science and Engineering | State Pay Range: G07 | USC Market Range: MRD - $45,181 $55,347 $65,512 | Anticipated Hiring Range: $45,181 - $60,000 | Location of Vacancy: Part/Full Time | Full Time | Hours per Week: 37.5 | Work Schedule: Standard working schedule: 8:30 am - 5:00 pm | Must be willing to work a flexible schedule to meet the needs of the department.

Basis: 12 months

About USC

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Position Description Advertised Job Summary

The Administrative Coordinator in the Molinaroli College of Engineering and Computing ensures the smooth daily operations of the department by serving as the primary point of contact for visitors, faculty, staff, and students while maintaining a professional and welcoming office environment. This role manages front-desk responsibilities and work requests, schedules appointments, coordinates meetings, drafts correspondence, processes invoices, handles travel requests and reimbursements, and oversees purchasing and printing tasks. The position requires strong organizational skills, attention to detail, and efficiency to support the department’s overall functionality.

Job Related Minimum Required Education and Experience

• Requires a bachelor’s degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials Preferred Qualifications

• Knowledge of university policies and procedures.
• Experience in Banner and PeopleSoft systems.
• Knowledge of government policies and procedures.

Knowledge/Skills/Abilities

• Working knowledge of modern office procedure, practices, and the care and operation of standard office equipment and machines.
• Proficiency in Microsoft Office and especially Outlook, Excel, Word, Co-Pilot, and other general business software.
• The ability to work well with others and establish and maintain effective working relationships with multiple constituencies.

Job Duties

Job Duty: Be the "face" of the assigned department, as the first point of contact for faculty, staff, students, and other university constituents and visitors. Cheerfully triage requests, attempt to resolve problems or direct to the appropriate resources. This involves answering phones, responding to emails, greeting visitors, etc. Ensures the office is professionally maintained at all times. Essential Function Yes Percentage of Time 10

Job Duty: Collaborate with the assigned departmental business manager to ensure proper application of procurement practices, including preparing expenditure vouchers, preparing purchase requisitions, purchasing departmental supplies, serving as the department’s Credit Card Liaison, processing travel authorizations, processing TRV’s, and processing payment requests. Ensure all activities comply with university policies and cost-saving measures. Essential Function Yes Percentage of Time 35

Job Duty: Combine, compile and control confidential department files related to Faculty Tenure and Promotion, class evaluations, salaries, annual reviews and strategic planning. Assist with Faculty hiring and department T&P process. Assist with Faculty award nominations. Assist the department Faculty Search Committee as needed, including HR paperwork for new hires. Essential Function Yes Percentage of Time 10

Job Duty: Provide primary administrative support to the department chair by scheduling and organizing meetings, managing departmental mail and shipments, maintaining supply inventory, approving timecards and coordinating the booking of departmental spaces such as conference rooms. In addition, assist the chair in drafting documents based on verbal or email instructions; compiling departmental data into charts, reports, and presentations; reviewing documents before submission for signature;, and tracking deadlines for various departmental processes. At the direction of the department chair, oversee activities that support the department, including coordinating seminar speakers, planning events and meetings, summer camps, organizing schedules and agendas, preparing announcements, and arranging snacks, meals, space, and managing travel and accommodations for visiting guests. Essential Function Yes Percentage of Time 25

Job Duty: Assist the Director of Undergraduate Studies with general support, processing of paperwork and other undergraduate ABET-related documents. Essential Function Yes Percentage of Time 15

Job Duty: Accepts other related duties and special projects as assigned and attends occasional after-hours events as directed. Essential Function Yes Percentage of Time 5

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in