Receptionist

Job Description

Job Description

We are looking for a detail-oriented Receptionist to support daily front desk operations for a contract position based in Chattanooga, Tennessee. This role serves as a key point of contact for visitors, callers, and internal staff while helping maintain an organized and efficient office environment. The ideal candidate is courteous, detail-oriented, and comfortable managing administrative tasks, scheduling needs, and written communication throughout the day.

Responsibilities:
• Manage a multi-line phone system, direct incoming calls appropriately, and provide helpful assistance to callers.
• Welcome visitors, respond to general inquiries, and create a positive and welcoming front office experience.
• Coordinate calendars and arrange appointments to support smooth daily scheduling for the team.
• Prepare, send, and respond to email correspondence in a timely and effective manner.
• Enter and update information accurately in internal records, spreadsheets, and office documents.
• Organize and maintain files so that records remain accessible, current, and easy to retrieve.
• Use Microsoft Word, Excel, and Outlook to complete administrative tasks, track information, and support office communication.
• Work collaboratively with staff members and use strong interpersonal skills to assist with day-to-day office needs.• Previous experience in a receptionist, front desk, or administrative support role.
• Ability to operate a multi-line phone system with accuracy and attention to detail.
• Strong customer service skills with a courteous and clear communication style.
• Proficiency in Microsoft Word, Excel, and Outlook for routine office tasks.
• Accurate data entry skills and careful attention to detail when handling records.
• Ability to manage appointments, organize files, and balance multiple priorities effectively.
• Strong interpersonal skills and the ability to interact confidently with visitors, clients, and team members.