Executive Assistant

Job Description

Job Description

We are looking for an experienced Executive Assistant to provide high-level support for a leadership team within a Real Estate & Property organization in New York, New York. This Contract position calls for someone who can manage shifting priorities, maintain strong communication across internal and external contacts, and keep executive operations running smoothly. The ideal candidate brings sound judgment, strong organization, and the ability to handle scheduling, travel coordination, and meeting preparation with accuracy and professionalism.

Responsibilities:
• Manage complex executive calendars, resolve scheduling conflicts, and coordinate appointments across multiple stakeholders.
• Prepare agendas, presentation materials, and supporting documents to ensure meetings are organized and productive.
• Arrange domestic and regional travel plans, including itineraries, transportation, and related logistics.
• Serve as a detail-focused point of contact for communication with both internal teams and external partners.
• Provide dedicated administrative support primarily to the assigned executive group while responding to changing business needs.
• Assist with light office coordination tasks to help maintain an efficient day-to-day work environment.
• Support basic expense submission and tracking activities with attention to detail and timeliness.
• Use standard workplace technology and productivity tools effectively to support executive and team operations.• 5+ years of experience supporting executives in an administrative or executive assistant capacity.
• Demonstrated success managing high-volume calendars and coordinating executive meetings.
• Hands-on experience booking and organizing domestic business travel arrangements.
• Strong written and verbal communication skills with the ability to interact professionally at all levels.
• Excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Proficiency with common office technology and productivity software.
• High level of discretion, reliability, and attention to detail in handling sensitive information.