Executive Assistant to SVP - Global Agency

Job Description

Job Description

$100,000 – $130,000 base DOE + competitive benefits package

A global agency is seeking an operationally focused Executive Assistant to support a wonderful SVP on their team. The ideal candidate understands the fast-paced nature of media and advertising but maintains a corporate standard of excellence. You will serve as a key thought partner to the SVP, managing complex global workflows and participating in high-profile logistics.

Location: Downtown, New York — Onsite (5 days/week, Monday-Friday)

Hours: 9:00am – 6:00pm

Responsibilities include (but not limited to):

• Complex Calendar Management: Orchestrating intricate schedules for the SVP across multiple global time zones with extreme foresight and accuracy.
• High-Intensity Travel: Arranging complex international and domestic travel (flights, airport services, ground logistics, and visas); 25% travel component required to support the SVP during major events.
• Office Management (~15%): Serving as the sole administrator for the NY office—greeting guests, managing vendors, handling maintenance, and ensuring a seamless daily environment.
• Project Management: Acting as a proxy for the SVP on priority projects; assisting with materials and logistics for large-scale global activations and brand partnerships.
• Communication & Flow: Managing high-volume emails and correspondence; drafting professional correspondence and materials.
• Expense & Operations: Tracking and reconciling complex expenses

The Ideal Candidate:

• Experience: 3+ years of experience supporting senior executives within media, advertising, or a creative agency environment.
• Operational Mindset: Someone who understands creative workflows but is focused on creating process and structure.
• Professional Poise: Impeccable discretion and judgment; you will be handling highly confidential projects and must be comfortable interacting with high-level stakeholders.
• Technical Proficiency: Expert-level Google Workspace and productivity tools
• Adaptability: A proactive self-starter who remains calm under pressure and can make high-level judgment calls independently.

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