ADMINISTRATIVE ASSISTANT I - NUTRITION (JULY 1, 2026)

Administrative Assistant I (School Nutrition)

The Administrative Assistant I (School Nutrition) provides administrative support to the Executive Director and other department leadership staff. Duties include handling telephone calls and receiving and directing visitors. The incumbent liaises with other departments, staff, parents, and the community. He/she will act as the timekeeper for the entire department and work with the Executive Director to organize/coordinate designated aspects of the team. The individual must also be very organized and help to ensure that the department is responsive to the needs of the schools, staff members, senior leadership, and the community.

Essential duties include answering phone, scheduling appointments, providing information regarding office district policies and procedures, screening, responding to, and/or distributing mail as appropriate, receiving phone calls and walk-in visitors, scheduling appointments and meetings to maintain supervisor's calendar, attending meetings to provide or obtain information, obtaining, compiling, organizing, and preparing information and data for various reports, meetings/board agendas, coordinating special administrative projects as assigned, making travel arrangements, reviewing expense reports for completeness/submits for reimbursement, and performing other duties as assigned by an appropriate administrator or their representative.

Knowledge, skills, and abilities include principles of office administration and systems, office technology, and work flow including filing systems, record keeping systems, business correspondence, and reporting formats, computer operating techniques related to administrative and financial record keeping, databases, text processing, reporting, and presentations, effective communication (written and oral), proficiency with all Microsoft Products as well as ERP (Lawson or similar system), SharePoint and applicable HR information systems, leadership and problem-solving skills, plans and organizes work, schedules, and procedures, able to carry on several simultaneous assignments, with close attention to schedules and deadlines, meets deadlines and learns processes with little to no documentation, works independently, with little direction, exercising good judgment, read, interpret, explain, and follow rules, regulations, policies, and procedures, works independently and confidentiality with confidential, privileged, sensitive records, materials, and information, performs basic mathematics functions and maintains accurate financial and statistical records, speaks tactfully and courteously in English with staff and the public and is sensitive to the cultural, developmental, religious, and ethnic diversity of students and community.

Minimum requirements include a high school diploma or GED required, bachelor's degree preferred, 1 year of clerical experience with high competency in office software, experience working in a fast-paced, urban K-12 school district, or comparable governmental/public sector work, experience with communicating through visuals and PowerPoint slides.

Physical abilities and working conditions include vision, hearing, speech, upper body mobility, strength, environmental requirements, and mental requirements.

Additional work conditions and physical abilities include travel to multiple sites, extended hours may be required depending on each situation, must understand and have full knowledge of the occupational hazards in using power tools and equipment and of necessary safety precautions, requires extensive safety training and/or protective devices.