Inventory Control & Shipping Coordinator

Job Description

Job Description

Position Title: Inventory Control & Shipping Coordinator

Location: Mansfield, TX

Schedule: 10-hour shifts, Monday - Thursday; AM

POSITION SUMMARY

The Inventory Control & Shipping Coordinator plays a critical role in ensuring accurate inventory management and efficient shipping and receiving operations. This position is responsible for maintaining precise inventory records, supporting production processes, and coordinating inbound and outbound shipments. By managing daily inventory activities, processing production data in Oracle, and overseeing shipping schedules, this role helps maintain smooth warehouse operations and timely customer deliveries. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment where accuracy and communication are key.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Key Responsibilities:

Inventory Control

• Perform daily inventory counts for raw materials on the floor, silo readings, and railcar transfers in Oracle.
• Collaborate with the lab technician to obtain the recipe report, assign raw materials to finished products, and close production jobs in Oracle.
• Process daily production in Oracle by applying recipes and Bills of Materials (BOM) to deduct raw materials and update finished goods inventory records.
• Conduct weekly cycle counts for finished goods and raw materials; analyze variances with Plant Managers, identify root causes, develop corrective actions, and update counts in Oracle.
• Complete month-end inventory reconciliation and submit required paperwork, typically on the last Friday of the month unless production is running, in which case Saturday will be required.

Shipping/Receiving

• Record daily production weights in pounds using Excel spreadsheets to maintain accurate tracking and reporting.
• Scale trucks in and out and assist with confirming scheduled times for inbound and outbound truck appointments.
• Communicate label requirements to the lab for raw material shipments and serve as backup for printing labels when needed.
• Receive materials in Oracle
• Ship-confirm customer orders in Oracle, ensuring accurate shipment details, generating invoices, and closing out orders.
• Maintain receiving and shipping logs – incoming and outgoing trucks
• Schedule and coordinate paperwork and scheduling time for inbound and outbound shipments
• Work with Procurement on railroad transactions

SKILLS AND EXPERIENCE

Education/Experience

• HS diploma or GED
• Microsoft Office: Intermediate Excel, Word
• Knowledge of Oracle (preferred)
• 1yearexperience with inventory management systems
• Type 40-50 WPM
• Read, write,
• Basic arithmetic math skills
• Basic warehouse knowledge
• Bi-lingual (preferred)
• Forklift experience (preferred)

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The employee is frequently required to stand and walk. The employee is occasionally required to sit and kneel. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this Job, the employee is regularly required to talk and listen.

WORK ENVIRONMENT

Our facility operates with machinery that can be loud and requires ear protection and eye protection. The manufacturing environment can be fast-paced and physically demanding, with exposure to various materials and processes that may result in a dirty workspace. We prioritize safety and cleanliness, providing all necessary protective gear and maintaining strict hygiene standards. Despite the challenging conditions, we foster a collaborative and supportive atmosphere where teamwork and professional growth are highly valued.

Petmate is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law.