Senior Specialist, Executive and Internal Communications

Job Description At K&L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place. The global law firm of K&L Gates is seeking a Senior Specialist, Executive and Internal Communications to join one of our US offices. The Senior Specialist, Executive and Internal Communications will support a growing internal communications team during a pivotal development phase. Reporting to the Director, Executive and Internal Communications, this role focuses on improving how employees stay informed, connected, and engaged. The position combines process-building and governance with hands-on tasks like writing, editing, and daily execution. Responsibilities include planning firmwide communications, refining content, managing tools and channels, and collaborating with colleagues to advance projects. This role offers firmwide exposure, involvement in high-visibility communications, and the opportunity to shape the team\'s standards and practices. KEY RELATIONSHIPS Director, Executive and Internal Communications, Senior Manager, Executive and Internal Communications, Human Resources leadership and team members, External communications colleagues, Other internal stakeholders and vendors, as appropriate ESSENTIAL DUTIES • Drafting and editing internal communications and plans, including intranet stories, leadership announcements, leader communications, summaries, slide decks, scripts, and other supporting materials. • Owning and maintaining the Executive and Internal Communications team\'s editorial calendar, keeping a clear view of active work, priorities, deadlines, dependencies, and risks. • Managing internal communications dashboards, identifying timing conflicts, competing messages, dependencies, and opportunities to better plan communications across the firm. • Managing firmwide newsletter creation, including establishing timelines, collecting and refining content, coordinating with contributors, and producing materials for review and publication. • Leading the project management of communications projects and campaigns, developing plans, coordinating contributors, tracking actions, and helping keep work on schedule. • Publishing and maintaining content across internal communication channels, collaborating with content owners to ensure accuracy, approvals, timing, relevance, and audience alignment. • Putting communications plans into action and serve as a central point of coordination for communications requests, clarifying scope, timing, responsibilities, and delivery approach. • Reviewing and editing communications to ensure accessibility, clarity, accuracy, consistency, and alignment with firm standards, escalating complex issues when necessary. • Leveraging emerging technology to develop and improve templates, processes, workflows, governance, and other tools that enhance team performance • Collaborating closely with and fostering relationships with key stakeholders in Client Growth, Human Resources, Digital, Technology, and other teams globally. • Managing multiple priorities independently, use sound judgment, handle confidential information appropriately, and know when to seek senior input. EXPERIENCE & SKILLS REQUIRED • Hold Bachelor\'s degree in communications, English, journalism, marketing, business, or a related field, or equivalent work experience may be considered. • Exhibit remarkable emotional intelligence, adapting responses to diverse perspectives, fostering trust, and effectively engaging with individuals in various contexts and environments. • Exercise sound judgment and discretion, recognizing situations that are sensitive or require input from senior-level personnel. • Demonstrate ability to handle confidential and sensitive information appropriately. • Demonstrate ability to work independently and as part of a team, and to adapt when priorities change. • Demonstrate ability to quickly and clearly write and edit content for different audiences, channels, and purposes. • Demonstrate expertise in AI and proficiency with Microsoft tools. Gain experience using project-management tools, content systems, intranets, email platforms, or reporting tools. • Demonstrate exceptional organization and project management skills, with experience navigating several projects, contributors, deadlines, and priorities at the same time. • Demonstrate ability to take direction and turn it into a clear plan of action, follow up with others, and keep work moving. • Demonstrate exceptional interpersonal skills and the confidence to work effectively with colleagues at different levels across the firm. • Demonstrate exceptional attention to detail and commitment to producing clear, accurate, and polished work. • Demonstrate 2-5 years of relevant experience in internal or corporate communications within professional services or a complex, multi-stakeholder organization. Compensation Salary $97,392 - $182,594/year The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. ABOUT THE FIRM K&L Gates is a fully integrated global law firm with lawyers located in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world. The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients. The people at K&L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals. For more information or to view other job opportunities, please click here to go back to our careers page. Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility. Please be advised that this position requires successful completion of a background check. In accordance with the Washington State Fair Chance Act, Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance, the California Fair Chance Act, and applicable law qualified California and Washington State applicants with criminal history records will be considered. A criminal history will not categorically exclude a candidate from employment, and the Firm will consider relevant factors before making employment decisions based on criminal history information. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. BENEFITS K&L Gates offers our personnel a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include: Medical/Prescription Drug Coverage (including a Health Savings Account feature) Back-up Child/Elder Care and access to a caregiving concierge Dental Insurance Wellness Program Vision Insurance Pre-tax Commuting Benefits 401(k) Retirement Plan and Profit Sharing Business Travel Accident Insurance Short- and Long-term Disability Protection Pet Insurance Life Insurance (including Basic, Supplemental, Spouse, Child, and Accidental Death and Dismemberment) Health Advocacy Services Paid Time Off (25-30 days per year) Identity Protection/Restoration and Fraud Insurance Parental Leave (18 weeks of which 12 are paid; short-term disability may provide additional paid time off) Student loan refinancing options and access to a student loan concierge service Paid Holidays (12) Addiction Resources Family Building Benefits Breast Milk Delivery and Lactation Support Services Flexible Spending Accounts Employees also may be eligible to receive bonuses and certain expense reimbursements Employee Assistance Program Professional Development and CLE Credit Opportunities 529 Deductions Relocation Accident Insurance Employee Referral Program Critical Illness Insurance Hybrid/Remote Work Opportunities Hospital Indemnity Insurance Perks including: Technology, Entertainment, and Travel Discount Programs Bereavement Leave All other benefits (such as leaves of absence) required by law EQUAL EMPLOYMENT OPPORTUNITY The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices will not be influenced or affected by virtue of a person\'s race (including traits associated with race, including hair texture and protective hairstyles such as afros, braids, locks, and twists), religion, creed, color, national origin, ancestry, citizenship, physical disability, mental disability, medical condition, genetic information, marital status, sex, pregnancy, childbirth, breastfeeding, gender, parental status, gender identity, gender expression, sexual orientation, age, familial status, domestic violence victim status, military and veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. In addition, it is the Firm\'s policy to provide an environment that is free of prohibited harassment of any kind including, without limitation, that which is based on sex, race, age, disability, ethnic background, or any other category protected by law (including the categories listed above). The Firm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact View email address on click.appcast.io. K&L Gates LLP