Accounts Payable Specialist

Accounts Payable SpecialistOverview: Responsible for all accounts payable functions necessary to support the Finance and Accounting team of the company Construction, Inc. and related companies.Location & Travel Details: This is a Fargo, ND office position (daily).Company Overview: MasTec Renewables, comprised of Wanzek Construction, IEA Constructors, and White Construction, combines over 20 years of experience in renewable energy construction. Depending on your position and project, you may work for one or more of our companies over your career with us. Join one of the largest construction firms in the country (Engineering News-Record [ENR]: #1 in Power, #17 Top 50 Domestic Heavy Contractors, #20 Transportation Contractor). We embrace diverse perspectives among our employees and across all levels of our business, including our suppliers, community partners, and clients. We have built a multidimensional workforce that brings valuable differences in perspectives, work ethics, and approaches to our organization. By collaborating across departments, we foster innovation and encourage everyone—from interns to executives—to share their ideas and make an impact. Our goal is to create a respectful work environment where all employees feel valued, included, and empowered to become innovative leaders in our industry. The MasTec Renewables market sector is part of the MasTec Clean Energy & Infrastructure business segment. MasTec's Clean Energy & Infrastructure (CE&I) segment generates over $4.5 billion in annual revenue, providing construction services across industrial, renewables and infrastructure sectors. Our renewables sector focuses on solar, wind and battery storage. Sustainability and safety are foundational to our culture and influence everything we do. MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments.Responsibilities:Understand SOX guidelines to ensure accurate controls and segregation of duties are in place to meet complianceMonitor shared drive daily for packing slips and other signed and coded receiving documentationReview invoices and statements received daily in the accounts payable email accountScan, enter and route invoices and expense reports in Viewpoint according to authority matrix/department head directionObtain necessary approvals on all packing slips, invoices and other payment documents in accordance with SOX and internal approval matrixObtain W9 forms from vendors as neededCommunicate and maintain good relationships with vendors regarding past due balancesMonitor hold list and work with PM's and other departments to resolveMaintain an organized paper or electronic filing systemReconcile vendor accountsPrepare multiple states sales and use tax returnsEvaluate and recommend solutions for a more efficient and streamlined process in accounts payableUpload documents and assist in maintaining content of the Accounting Standard Operating Procedures (SOPs)Assist other internal departments with accounts payable questions and payment informationVarious other administrative duties as requested by team membersAnalyze and import Comdata charges weeklyEstablish and maintain a good working relationship with field employeesScan invoices received via mail into ViewpointQualifications:Education and Work Experience Requirements: Associate degree (A.A.) or Bachelor's (B.S.) degree in Accounting, Finance or a Business-related area is preferredKnowledge, Skills and Abilities Required:Take reasonable care of your own and others' health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the company's Zero Injury principlesRead, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulationsWrite reports, business correspondence and procedure manualsEffectively present information and respond to questions from groups of managers, clients, customers and the general publicAdd, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimalsCompute rate, ratio and percent and draw and interpret bar graphsCommon sense understanding to carry out instructions furnished in written, oral or diagram formDeal with problems involving several variablesWork Environment: When visiting jobsites the work environment involves some exposure to hazards or physical risks, which require following basic safety precautions This work environment may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises