Administrative Officer

Announcement

Details


Open Date
06/30/2026


Requisition Number
PRN45485B


Job Title
Administrative Officer


Working Title
Company Manager


Career Progression Track
D


Track Level

FLSA Code
Administrative


Patient Sensitive Job Code?
No


Standard Hours per Week
40


Full Time or Part Time?
Full Time


Shift
Day


Work Schedule Summary


While a typical weekly schedule is a standard 40 hours Monday-Friday, there will be times where nights, Saturdays, or Sundays are part of the 40 hour work week as dictated by the responsibilities of the job.

VP Area
Academic Affairs


Department
00072 - Pioneer Theatre Company


Location
Campus


City
Salt Lake City, UT


Type of Recruitment
External Posting


Pay Rate Range
40000 to 49000


Close Date
09/30/2026


Priority Review Date (Note - Posting may close at any time)
07/30/2026


Job Summary


Pioneer Theatre Company (PTC) is Utah's premier professional theatre company, operating under a LORT B agreement with the Actor's Equity Association and contracting with the industry's other creative unions. In residence at the University of Utah since its origin in 1962, PTC produces a season of six plays and musicals from September through May in the 932-seat Simmons Pioneer Memorial Theatre and 387-seat Meldrum Theatre.

The PTC Company Manager serves as the chief liaison between PTC and its guest artists, specifically the actors, directors, designers, and playwrights. The position oversees the working, living, and travel experiences of these artists and, in this capacity, is responsible for maintaining, equipping, and scheduling Meldrum House, PTC's guest artist housing.

Under the directive of the General Manager, PTC's Company Manager also serves as PTC's facilities manager/liaison to the University facilities and transportation teams. This often involves managing parking for productions, security access for PTC facilities, and any venue management needs.

The Company Manager reports directly to the General Manager, with a dotted line to the Artistic Director and is a peer administrative position working alongside PTC's marketing, development, patron services, and business office functions.

Responsibilities


The Company Manager responsibilities include:

• In the management of Meldrum House, the Company Manager works collegially with an on-site building manager employed by the management company overseeing the maintenance of Meldrum House and managing the contract for linen and cleaning services.
• The Company Manager books all travel for both guest artists and staff working with the University of Utah's Travel Office.
• The position is responsible for greeting guest artists when they arrive in Salt Lake City and picking up and dropping off casts when they arrive and depart the productions. The Company Manager is provided with a budget for hourly personnel to assist with these duties. In addition to booking travel for guest artists, the position is responsible for shipping guests' possessions, sending materials such as scripts, scores, and production specs, and returning rental materials to licensing companies.
• The Company Manager is the primary contact person for guest artists during their residency at PTC. The position is responsible for assisting artists with medical-related issues that may arise, including booking doctor appointments, providing transportation to medical visits, submitting worker's comp claims, etc.
• As the Facility Manager for Simmons PMT, this position works with various university departments, including Parking Services, Plant Operations and Maintenance, and Custodial, on issues related to the building and grounds. In addition, the position addresses facility issues on behalf of the Theatre Department, which occupies a portion of the Simmons PMT and whose programs utilize spaces.
• The position assists the Associate Artistic Director in supervising a team of student interns from the U's Department of Theatre.
• The position may assist the Associate Artistic Director in managing schedules and staffing all local auditions held for PTC productions.
• The Company Manager provides staff support on an "as needed" basis for PTC's Artistic Director, Associate Artistic Director, and General Manager, and works closely with the theatre's stage management department on issues related to guest artists while in residence.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Often: Bending, reaching overhead.

Minimum Qualifications


Bachelor's degree in Business, Finance, or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences


A bachelor's degree in theatre or some related field or experience is strongly preferred. An ideal candidate has hospitality, artist, or customer relations experience, and demonstrable multi-tasking and organizational skills.

One to three years of experience as a stage manager or company manager working with Equity actors is strongly preferred. Familiarity with the Actors' Equity Association and the operation of a LORT theatre or Equity touring production is a plus.

The candidate holds a valid driver's license and a clean driving record.

Type
Benefited Staff


Special Instructions Summary

Additional Information


The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at View phone number on click.appcast.io for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at View phone number on click.appcast.io or View phone number on click.appcast.io or University Human Resource Management at View phone number on click.appcast.io if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page .

Online reports may be submitted at

This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.