Internal Events Associate

• Support end-to-end planning and onsite execution of leadership meetings, training programs, acquisition welcome and integration events, offsites, conferences, and employee engagement initiatives
• Research venues, make recommendations, and create event budget estimates
• Review venue contracts and oversee deposits and payments
• Coordinate event orders, AV requirements, staging, equipment, and furniture rentals
• Create save-the-dates, invitations, reminders, event web pages, and other collateral
• Compile and review bills, cancellation or attrition charges, and concessions to maximize group budget goals
• Reconcile and process invoices with accounting
• Develop and maintain project timelines, budgets, registration processes, production schedules, and event workbacks
• Coordinate hotels, venues, destination management companies, transportation providers, AV teams, production partners, and other vendors
• Manage registration, communications, travel coordination, rooming lists, event materials, gifts, mobile event platforms, and onsite hospitality
• Obtain event feedback and implement changes for future events
• Partner with Human Capital, Executive Assistants, Finance, IT, Corporate Communications, Marketing, and business leaders
• Maintain event documentation, budgets, reconciliation, reporting, standard operating procedures, and post-event evaluations
• Collaborate with colleagues across the Americas, EMEA, and APAC to support global employee programs and consistency in event experience

Requirements 2–5 years of experience planning corporate events, including sourcing, implementation, and execution Detailed knowledge of venue contracts, BEOs, and vendor relationships Excellent written and verbal communication skills Ability to interact professionally with colleagues at every organizational level Hospitality mindset focused on client experience Proficiency in Microsoft Office, including Excel and PowerPoint Ability to learn event technology platforms, registration systems, project management tools, and mobile event applications Experience supporting executive-level clients Excellent organizational and project management skills Ability to identify areas for improvement and recommend updates or changes Ability to remain focused and calm under pressure, think critically, and adapt confidently to shifting priorities or unexpected challenges Core Competencies Demonstrates expertise in corporate event planning, including venue contract management, budget reconciliation, and project management. Proficient in utilizing event technology platforms and maintaining effective communication with stakeholders at all levels. Highest-signal resume keywords Corporate Event Planning Venue Contract Management Project Management Skills Microsoft Office Proficiency Client Experience Focus ATS Optimization Keywords Hard Skills Event Budgeting Vendor Relationship Management BEO Knowledge Event Technology Platforms Registration Systems Soft Skills Excellent Communication Skills Organizational Skills Ability to Adapt Under Pressure Critical Thinking Hospitality Mindset Industry Keywords Event Execution Employee Engagement Initiatives Onsite Hospitality Global Employee Programs Tools & Technologies Microsoft Excel Microsoft PowerPoint Mobile Event Applications Project Management Tools #J-18808-Ljbffr Jobtailor