Bilingual HR/Admin Coordinator

Job Description

Pay Rate : $26 - $28/hour

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Hours: M-F 8am - 5pm, standard business hours

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Location: Louisville, KY 40219

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The Coordinator is responsible for delivering a seamless and compliant onboarding experience for new hires from offer acceptance through successful integration into the organization.

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This role serves as the primary point of contact for new employees and internal stakeholders, coordinating orientation, pre-employment requirements, system access, badging, equipment requests, and onboarding activities.

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The Coordinator partners closely with Human Resources, Recruiting, Operations, Security, IT, and hiring managers to ensure new employees are prepared, engaged, and ready for success on their first day.

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Overall Responsibilities

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• Coordinate all onboarding activities for newly hired employees.
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• Serve as the primary point of contact for new hires before and during their onboarding experience.
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• Verify completion of onboarding requirements, including badge creation documentation, offer documentation, background screening, employment authorization, and new hire paperwork prior to orientation.
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• Ensure completion, accuracy, and retention of required employment documentation, including Form I-9s and employment eligibility verification.
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• Initiate, monitor, and verify background screening results and escalate any discrepancies for appropriate review.
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• Maintain onboarding trackers, records, and reporting to ensure compliance with company standards and regulatory requirements.
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• Facilitate new hire orientation sessions and ensure completion of required onboarding documentation.
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• Own the temp-to-hire conversion process, including all administrative tasks.
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• Communicate start dates, orientation schedules, reporting instructions, and first-day expectations.
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• Create a welcoming and professional onboarding experience that reflects company culture and values.
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Minimum Qualifications / Skills / Requirements

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To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

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Bilingual English/Spanish required.

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• Associate’s degree in Human Resources, Business Administration, or a related field preferred.
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• Experience in Human Resources, onboarding, recruiting coordination, employee services, or administrative support.
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• Experience working with UKG or other HRIS platforms and onboarding systems preferred.
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Preferred Qualifications / Skills

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• Bachelor’s degree preferred.
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• Strong organizational and project coordination skills.
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• Excellent verbal and written communication skills.
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• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
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• Knowledge of employment documentation requirements, including I-9 compliance.
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• Proficiency in Microsoft Office Suite, Outlook, Teams, Excel, and HR technology systems.
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• Ability to handle confidential information with discretion and professionalism.
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Physical Demands & Work Environment

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• Ability to sit, stand, walk, and use a computer for extended periods.
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• Occasional lifting of onboarding materials or office supplies up to 50 pounds.
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• Ability to travel between local facilities as needed.
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