Program Aide (Purchasing) (NY HELPS)

Program Aide, G-13 (NY HELPS) Division of Fiscal Management (Purchasing) Albany, NY Posting Dates: May 15, 2026 – May 25, 2026 Overview Harvest your potential with the New York State Department of Agriculture and Markets! Join our team and become an integral part of a team dedicated to fostering a competitive food and agriculture industry that benefits both producers and consumers alike. Here, you can cultivate your career in a dynamic environment that values innovation, sustainability, and community engagement. With a wide range of opportunities spanning from environmental science to economic development, you can find your niche in public service and grow both professionally and personally. Embrace the chance to join our team, and you’ll not only reap a fulfilling career but also sow the seeds for a healthier, stronger New York. Position Information The New York State Department of Agriculture and Markets is seeking a Program Aide to work in the Division of Fiscal Management. The selected candidate will work with the Purchasing Team to manage and process all purchasing documentation; oversee the procurement and asset management of all equipment, including decals and SharePoint-related asset tracking; maintain accurate records for all company assets. The Program Aide will support programs by confirming purchase requisitions ensuring accuracy and completeness before proceeding; act as a key point of contact for program teams regarding purchasing inquiries, including obtaining quotes and assessing the reasonableness of prices; create new supplier IDs with the Statewide Financial System (SFS) ensuring all necessary information is captured. This is a permanent, office-based Program Aide position, conveniently situated at our headquarters, 10B Airline Drive in Albany, NY. Our location offers easy access near the Albany International Airport and Wolf Road, with ample free parking available for all employees. This is a full‑time role, requiring 37.5 hours per week, Monday through Friday. Opportunities for telecommuting may be available in accordance with the agency’s Telecommuting Program Guidelines. Responsibilities Manage and process all purchasing documentation. Oversee procurement and asset management of all equipment, including decals and SharePoint-related asset tracking. Maintain accurate records for all company assets. Confirm purchase requisitions for accuracy and completeness before proceeding. Act as a key point of contact for program teams regarding purchasing inquiries. Obtain quotes and assess the reasonableness of prices. Create new supplier IDs in the Statewide Financial System (SFS) ensuring all necessary information is captured. Location and Hours Conveniently situated at our headquarters, 10B Airline Drive in Albany, NY. Full‑time role, requiring 37.5 hours per week, Monday through Friday. Opportunities for telecommuting may be available. Salary The Program Aide position is in the CSEA Salary Grade (SG) 13. The starting salary of the CSEA SG-13 is $53,413 per year. Candidates appointed to this position are eligible to participate in the New York State Performance Evaluation Program. Through this program, employees receive yearly performance evaluations. Performance advances are payable to CSEA employees whose base annual salary is below the job rate for their current position and who were rated "Satisfactory" or its equivalent on their yearly performance evaluation. Performance advance payments are added to an employee's annual salary, and over time, yearly performance advances may lead to the SG-13 job rate salary of $65,061 per year. Benefits This is a CSEA-represented position that offers an extensive benefits package. Benefits include inexpensive health insurance options, free dental and vision coverage, NYS Pension Plan membership, paid parental leave, and generous paid time off. Within the first year, you are eligible for 5 days of personal time, 13 vacation days, 13 sick days, and 13 paid holidays. As a New York State employee, you may qualify to participate in the Federal Public Service Loan Forgiveness Program (PSLF). Qualifications Direct-line lower-level promotion: one year of permanent, contingent‑permanent, or 55 b/c service in an office assistant, clerical, keyboarding, or paraprofessional title allocated to Grade 6 or higher. Open‑Competitive appointment: three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment. Program Aide Examination: one year of permanent, competitive service in an office assistant, clerical, keyboarding, or paraprofessional title allocated to Grade 6 or higher. Reassignment: current Department of Agriculture and Markets employee with one year of permanent, contingent‑permanent, or 55 b/c service as a Program Aide, SG-13. Transfer (Section 70.1): one year of permanent, competitive service in a title designated for transfer (e.g., Administrative Assistant 1, SG‑11; Business Services Center Representative 1, SG‑11; Payroll Specialist 1, SG‑11). Reinstatement under Rule 5.4: previous permanent New York State employee reinstated to a former position or a position to which they were eligible for transfer or reassignment without further examination. Application Submit your resume, transcript, and cover letter online. For questions, contact Deborah Leo in Human Resources at (518) 457‑3216 or email View email address on click.appcast.io. The Department is an Equal Opportunity Employer. All people with disabilities are encouraged to apply. We are committed to providing equal employment opportunity and reasonable accommodations for qualified persons with disabilities. If you need a reasonable accommodation, visit Additional Position Information Division: Fiscal Management Negotiating Unit: CSEA Location: Albany Number of Vacancies: One Status of Vacancies: Full‑time; Permanent Hours Per Week: 37.5 Jurisdictional Class: Competitive Civil Service List(s): Eligible List Exists New York State Department of Agriculture and Markets #J-18808-Ljbffr New York State Department of Agriculture and Markets