Veterinary Financial Coordinator

Job Description

Job Description

World Class Medicine.
Purpose-Driven Partnership.

Veritas Veterinary Partners offer exciting career opportunities in state-of-the-art facilities across the U.S. Our hospitals, open 24/7/365 and staffed by board-certified specialists, create a collaborative environment where you can work alongside like-minded, caring professionals. If you're passionate about veterinary medicine, this is your chance to thrive in a dynamic, high-quality setting.

At Veritas Veterinary Partners, our mission is to build a network of trust and opportunity for veterinary professionals nationwide. We specialize in supporting Specialty and Emergency care hospitals, aligning with your unique goals and medical standards. Veritas, founded by Thomas Scavelli, DVM, DACVS, is dedicated to recruiting top-tier talent and fostering collaboration within our community. With a focus on exceptional care, we bring together highly trained veterinarians, technicians, and teammates committed to our patients' well-being.

We believe in Truth in Medicine and Trust in Partnerships , ensuring we always provide the highest standard of care. Come join us and make a meaningful impact on the community you serve.

We're Hiring! Veterinary Financial Coordinator.

Garden State Veterinary Services (GSVS) is looking for a detail-loving, people-friendly pro to join our Specialty & Emergency Hospital in Woodbridge, NJ !

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Who We Are
GSVS is a busy, multi-specialty practice with boarded experts in cardiology, surgery, neurology, internal medicine, radiology, and critical care - plus access to oncology, ophthalmology, dermatology, radiation therapy, and more.

Why You'll Love It Here
We're not your typical vet hospital. We believe great medicine starts with a supportive, fun, and collaborative team. You'll grow your skills, feel valued, and work in a fast-paced environment where people genuinely enjoy coming to work (and stay long-term!).

Position Summary

The Financial Coordinator plays a key role in supporting the hospital's financial accuracy, medical records management, and overall client experience. This position requires strong attention to detail, proficiency with billing and record-keeping workflows, and the ability to communicate professionally with clients regarding estimates, balances, insurance claims, payment inquiries, and medical record requests.

Key Responsibilities

• Audit and reconcile patient records and invoices for accuracy; verify and correct charges on open and inpatient accounts.
• Maintain daily inpatient billing, prepare discharge invoices, and provide clients with billing updates.
• Educate staff on charge entry and payment protocols.
• Process and finalize employee and municipal invoices, including applicable discounts and payment follow-up.
• Communicate with clients regarding balances, estimates, deposits, and payment policies; assist with financial concerns.
• Manage accounts receivable, including payment plans, collections, overdue account follow-up, and referrals to collection agencies or attorneys.
• Serve as liaison with credit providers, collection agencies, donation/rescue organizations, and municipalities.
• Coordinate cremation services with Abbey Glen, including logistics and invoice auditing.
• Maintain accurate fee schedules, ensuring product codes align with Veritas standards; identify and adjust discrepancies with management.
• Process insurance claims and follow up as needed.
• Manage pet remains awaiting cremation, including client communication, payment collection, and abandonment procedures.

Qualifications

• Veterinary hospital experience required
• Specialty and/or emergency veterinary experience strongly preferred
• Previous experience in billing, accounts receivable, insurance processing, client service, or medical records preferred
• Strong customer service and communication skills
• Highly detail-oriented with strong accuracy in billing, records, numbers, and data entry
• Microsoft Excel experience required
• Experience with veterinary practice management software, including ImproMed, preferred
• Ability to multitask and remain organized in a fast-paced environment
• Reliable, professional, and team-oriented

Schedule: S unday - Thursday, 9am - 5:30pm (One weekend day and 2–3 major holidays per year required)

Compensation: $23/hr - $28/hr, based on experience, skills, and qualifications.

Perks & Benefits

• Competitive pay
• Health, dental & vision (some plans 100% paid!)
• 401(k) with match
• Paid time off + parental leave
• Mental health support (Talkspace)
• Uniforms & pet care discounts
• Referral bonuses & more!

1200 Route 9, Woodbridge, NJ 07095

Sound like your kind of place? We'd love to meet you!

Veritas Veterinary Partners is an equal opportunity employer. In accordance with the requirements of all applicable federal, state and local laws, we welcome and encourage diversity in the workplace regardless of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Applicants must be authorized to work in the U.S. All current positions require the ability to speak, read, and write English proficiently. Additional fluency in other languages is preferred but not required.

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